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CITY COMMISSION

MEETING AGENDA

January 3, 2012 – 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 12/29/11)

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Updates:

01/03/12 @ 11:45 a.m.:

Added additional correspondence to Regular Agenda Item No. 1 – Text Amendments (TA-3-3-10) to joint city/county subdivision regulations; and
Added correspondence to Regular Agenda Item No. 3 – PIRC recommendations for incentives for project at 9^th and New Hampshire Street.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 12/27/11.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award the construction contract for Bid No. B1156, Project UT0906DS Kaw Water Treatment Plant Large Valve Replacement, to the low bidder Nowak Construction in the amount of $621,017 and authorize the City Manager to execute the contract. Bid Memo & Attachments

b) Authorize the City Manager to Execute Supplemental Agreement No. 8 in the amount of $6,808.50 to the Engineering Services Agreement with BG Consultants for Construction Phase Engineering Services for Project UT0906DS Kaw Water Treatment Plant Large Valve Replacement. Bid Memo & Attachments

c) Authorize the City Manager to Execute Supplemental Agreement No. 2 in the amount of $14,759 to the Engineering Services Agreement with Professional Engineering Consultants for Engineering Services for Project UT1003CS, 23rd Street Bridge Replacement Utilities Relocation. Staff Memo & Attachments

d) Approve the final change order to the construction contract with RD Johnson Excavating for Project UT0810DS Phase II of Watermain Replacement Program; increasing the contract amount by $35,312.48. Staff Memo & Attachments

6. Accept dedication of easements and rights of way for Preliminary Plat, PP-10-10-11, for Dan & Trisha Simons Addition, approximately 2.36 acres, 1 lot, located at 444 Country Club Terrace. Submitted by Treanor Architects, PA for Dan & Trisha Simons, property owners of record. (PC Item 1; approved 9-0 on 12/12/11) Staff Report Plat PC Minutes

7. Approve as signs of community interest, a request from the American Heart Association to place red ribbons on the light posts on Massachusetts Street during the month of February, 2012.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving Text Amendments, TA-3-3-10, to the joint city/county subdivision regulations in the City of Lawrence Land Development Code, Chapter 20, Article 8 and the Douglas County Code, Chapter 11, Article 1 to revise process requirements for division of property through Certificates of Survey, Minor Subdivisions and Major Subdivisions. Modifications include reformatting this article/chapter to eliminate duplicative text and to delete terminology not used. Initiated by City Commission on 2/16/10. Re-initiated by Planning Commission on 5/23/11. Deferred by Planning Commission on 10/26/11. Adopt on first reading, Joint City Ordinance No. 8690/County Resolution No. ____, for Text Amendments (TA-3-3-10) to the joint city/county subdivision regulations in the City of Lawrence Land Development Code, Chapter 20, Article 8 and the Douglas County Code, Chapter 11, Article 1 to revise process requirements for division of property through Certificates of Survey, Minor Subdivisions and Major Subdivisions. (PC Item 6; approved 8-0-1 on 12/12/11) December 2011 Staff Report October 2011 Staff Report Staff Memo Correspondence - Updated 01/03/12 PC Minutes

ACTION: Approve Text Amendments, TA-3-3-10, to the joint city/county subdivision regulations in the City of Lawrence Land Development Code, Chapter 20, Article 8 and the Douglas County Code, Chapter 11, Article 1 to revise process requirements for division of property through Certificates of Survey, Minor Subdivisions and Major Subdivisions. Modifications include reformatting this article/chapter to eliminate duplicative text and to delete terminology not used, and adopt on first reading, Joint City Ordinance No. 8690/County Resolution No. ____, if appropriate.

2. Receive Long Range Planning 2012 Work Program. (PC Item 7; approved 8-0 on 12/12/11). Staff Memo

ACTION: Approve Long Range Planning 2012 Work Program, if appropriate.

3. Receive recommendation from the Public Incentives Review Committee concerning requested incentives associated with the 901 New Hampshire development project and consider authorizing the Mayor to execute a performance agreement with Ninth and New Hampshire, LLC. Staff Memo & Attachments Correspondence - Added 01/03/12

ACTION: Authorize City Manager to execute Incentive Agreement, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· City offices closed January 2 in observance of New Year’s Day.

· Legislative Priority Breakfast, Monday, January 9, 7:30 a.m. Location: Maceli’s.

· City offices closed January 16 in observance of Martin Luther King, Jr. Day.

· The January 31 City Commission meeting is canceled due to it being the fifth Tuesday.

· Chamber of Commerce Annual dinner, Friday, January 27, 5:30 p.m. Location: Holiday Inn & Convention Center, 200 McDonald Drive.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Fire Code Board of Appeals:

Two positions expire 01/31/12. Both are eligible for reappointment to additional terms.

Lawrence Alliance:

One vacancy for a position that expired 11/30/11 and one position that expired 11/30/11 and is eligible for reappointment to an additional term.

Lawrence Citizen Advisory Board:

One vacancy for a position that expires 03/01/12.

Lawrence Cultural Arts Commission:

One position that expires 01/31/13 will become vacant 12/11. One vacancy for a position that expires 01/31/14. Three positions expire 01/31/12 and all are eligible for reappointment to additional terms.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/12 and one vacancy for a position that expires 12/31/13.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/12 and five positions that expire 12/31/11 and all are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.

Sustainability Advisory Board:

One vacancy for a position that expired 12/31/11.