SOLE SOURCE AUTHORIZATION FORM
Date: 04/21/2009 Requisitioner: Dave King Requisition No.
INSTRUCTIONS: Submit form by e-mail or hard copy to the Purchasing Agent in Finance.
Acquisition in the amount of $ 166,440 Is requested.
( ) Emergency - When there exists a threat to public health, welfare, of safety under emergency conditions - Explain emergency.
Is the vendor or has the vendor ever been an employee of the City of Lawrence?
Yes No X If yes, please explain the nature of the employment and period of service.
1. Description of Material or Service: replacement water meters
2. Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified?
To match or maintain uniformity - These mters are the same brand as the ones we are replacing. They will be an exact fit and take less plumbing labor and less parts
Compatibility of equipment - The meters will install easier without additional parts and labor.
No other provider available - Due to franchise rights this is a protected area and no other vencor can sell these meters
3. Describe the research that has been completed to ensure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc, at least two vendors): the following vendors were contacted that do not carry these meters: Main Line Supply, Water Products, HD Supply
An internet search was done to find other suppliers with no success.
06/02/03