Memorandum

City of Lawrence

Utilities

TO:	David Corliss, City Manager;  Debbie Van Saun, ACM, Community Development Services
FROM:	Mary Baker, Project Engineer, Utilities
CC:	Dave Wagner, Assistant Director, Utilities Bob Brower, Wastewater Field Operations Manager Philip Ciesielski, Utilities Engineer Michael Tubbs, Management Analyst
Date:	January 2, 2007
RE:	14^th and Tennessee Sanitary Sewer Replacement Project Consultant Selection – Project CS07-02

Please include the following item on the consent agenda for the January 9, 2007 City Commission meeting.

Negotiate an Engineering Services Agreement with BG Consultants, Inc.  to design the 14^th and Tennessee Sanitary Sewer Replacement.   

Project Description/History: Vitreous clay sanitary sewer beneath Tennessee Avenue in the area bounded by 14^th Street and 16^th Street is approximately fifty years old. The deteriorating sewer has caused a portion of the associated pavement to collapse.   Manholes currently located in a parking lane and a length of sewer that changes direction without a manhole has caused access issues for maintenance activities. 

Project Status/ Details:

November/December 2006: The Utilities Department requested engineering/design proposals and received responses from seven firms.  BG Consultants; Delich, Roth, and Goodwillie (DRG); Landplan Engineering;  Larkin Group; Professional Engineering Consultants; Peridian Group; and Wilson & Company have indicated an interest in the project.

Utilities Department staff evaluated the proposals and based on responses meeting criteria for project approach, firm experience and availability, have ranked the top three responses as follows:

1. BG Consultants, Inc.

2. Professional Engineering Consultants

3. Peridian Group

We recommend negotiating an engineering services contract with BG Consultants, Inc. based on the project team’s commitment to meeting schedule and familiarity with City projects.  It is anticipated the engineering contract will be amended if inspection services become necessary (i.e. cannot be performed by department inspectors).

We anticipate the following project schedule:

Execute Engineering Agreement:  January, 2007

Final Design Memorandum: March, 2007

Award Construction Contract: May, 2007

Complete Construction: August 1, 2007

Project Funding: Funding is provided by the Utilities Capital Improvement Program non-bonded funds.

Action Request.  The Utilities Department seeks approval from the City Commission to negotiate an Engineering Services Agreement with BG Consultants, Inc. to design the 14^th and Tennessee Sanitary Sewer Replacement Project.