[E-agendas] 12/30/03 agenda

[Bobbie Walthall]

CITY COMMISSION MEETING AGENDA
December 30, 2003 - 9:00 a.m.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	Recognition of Tom Wilkerson Teamwork Award recipients.


B.	CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under
one motion and will be enacted by one motion.  There will be no separate
discussion on those items.  If discussion is desired, that item will be
removed from the Consent Agenda and will be considered separately.

1.	Approve City Commission meeting minutes from 12/16/03.

2.	Receive minutes from various boards and commissions:
 
Board of Electrical Examiners and Appeals meeting of 11/05/03;
Task Force on Homeless Services meeting of 11/18/03;
Recycling and Resource Conservation Advisory Board meeting of 11/12/03;
Sister Cities Advisory Board meeting of 11/05/03;
Public Health Board meeting of 10/20/03;

3.	Claims.  Approve all claims.

4.	Approve licenses as recommended by the Department of Administrative
Services.

5.	Approve appointments as recommended by the Mayor.

6.	Bid and purchase items:

a)	Award contract to lowest responsible bidder, B.A. Green Construction
Co., for renovation/remodel of Fire Station No. 3 in the amount of $440,426.


b)	Award Project No. 19-ST3-301(C), 13th Street and Oregon Street
stormwater improvements, to Linaweaver Construction, Inc., in the amount of
$2,255,079.48. 

c)	Waive the Engineer's Estimate and award Project No. 56-CP12-901(C),
Barker Avenue, 16th Street to 22nd Street and 17th Street and New Hampshire
Street, roundabout and pedestrian island improvements, to R. D. Johnson
Excavating in the amount of $477,693.10.

d)	Award bid for janitorial services for the Police Department ITC
facility to ServiceMASTER Cleansweep of Lawrence in the amount of $18,232
for the upcoming year 2004.

e)	Award contract for biosolids application (Utilities Dept.) to
Nutri-ject Systems, Inc. ($10.12 per yard). 

f)	Award Project No. 63-CR2-1203(C), 2003 Concrete Repair Program,
Phase 2, street improvements, to Kansas Heavy Construction in the amount of
$119,187.15.

7.	Adopt the following ordinance(s) on first reading:

a)	Ordinance No. 7733, concerning the permitting exemption of certain
work (replacement of evaporator coils in air conditioning systems) under the
Uniform Mechanical Code.  Authorized by the City Commission on 12/9/03.

b)	Ordinance No. 7734, establishing installation of STOP SIGNS ON 4th
Street at Perry Street.  Traffic on 4th Street is required to come to a
complete stop at Perry Street, and traffic on Perry Street is required to
come to a complete stop at 4th Street.

c)	Ordinance No. 7735, establishing a 35 MPH SPEED LIMIT on Michigan
Street between 2nd Street and Riverridge Road, and establishing a 35 MPH
SPEED LIMIT on Monterey Way between 6th Street and 15th Street.

d)	Ordinance No. 7736, establishing No Parking along the west side of
Belle Haven Drive between 25th Street and Belle Meade Place.  Re-establish
parking along the east side of Belle Haven Drive between 25th Street and
Belle Meade Place.

8.	Adopt the following ordinance(s) on second and final reading:

a)	Ordinance No. 7730, an amendment of CPA -2003-01, Transportation
2025 Major Thoroughfares Maps into Horizon 2020.

b)	Ordinance 7729, establishing special assessments for the benefit
district for the improvement of Overland Drive.

9.	Adopt the following resolution(s):


a)	Resolution No. 6518, setting out the findings and determinations of
the Governing Body of the City of Lawrence, Kansas, and ordering the
construction of Monterey Way from the intersection of Peterson Road North to
Grand Vista Drive.
 
b)	Resolution No. 6519, setting out the findings and determinations of
the Governing Body of the City of Lawrence, Kansas, and ordering the
construction of Peterson Road from Kasold Drive to approximately 900 feet
west of Monterey Way.

c)	Resolution No. 6520, setting out the findings and determinations of
the Governing Body of the City of Lawrence, Kansas, and ordering the
construction of the intersection of Kasold Drive and Peterson Road. 

10.	Receive request from Yankee Tank Investors LC, Alvamar, Inc., and
Yankee Tank Investors for the annexation of approximately 29.7261 acres
(proposed Lake Pointe Addition) generally located north of Clinton Parkway
and west of Yankee Tank Lake; refer to Planning Commission for
recommendation.

11.	Receive request from Eastside Acquisitions LC for the annexation of
approximately 119.8964 acres generally located at the southeast corner of
23rd Street and O'Connell Road; refer to Planning Commission for
recommendation. 

12.	Authorize the Mayor to sign a Release of Mortgage for Harriet (Hamm)
Baskerville, 2727 Maverick Lane. 

13.	Authorize the Mayor to sign a Subordination Agreement for Cynthia
(Hilliard) Wisdom, 1049 Home Circle. 

14.	Approve 2004 legislative policy statement. 

15.	Approve special assessment deferral agreement with Loren and Deborah
McVey (Folks Road) as authorized by the City Commission.



C.	CITY MANAGER'S REPORT:    


D.	REGULAR AGENDA ITEMS:

1. Receive staff report on stormwater projects. Consider authorizing a
contract in the amount of $266,706 ($282,333-$15,627 from the Kaw Valley
Drainage District) with HNTB design consultants for North Lawrence drainage
study. 

ACTION:	Approve agreement with HNTB for North Lawrence drainage study, if
appropriate.

E.	PUBLIC COMMENT:


F.	COMMISSION ITEMS: 


G.	CALENDAR:   

1.	Establish date for City Manager annual review. 

2.	REMINDER - City offices will be closed on Thursday, January 1, 2004
for the New Year Holiday.

3.	REMINDER - City offices will be closed on Monday, January 19 in
observance of Martin Luther King, Jr. Day.

H.	CURRENT VACANCIES - BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence
Advisory Boards.  If interested in serving on a board, citizens should send
a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Bicycle Advisory Committee:
Four positions, held by Matt Dunbar, Rich Barr, Dan Hughes, and Tom
Waechter, will expire on 12/31/03.  Mr. Hughes is not eligible for
reappointment.  Mr. Dunbar, Mr. Barr, and Mr. Waechter are eligible for
reappointment.

Board of Electrical Examiners and Appeals:
One vacancy for the un-expired position held by Leith Winsor which expires
03/31/05.  This is an at-large position. One vacancy for the un-expired
position held by Mark Grinstead, which expires 03/31/04.  This position must
be held by a Fire Department representative.

Business Retention Task Force:
Several appointments, as determined by the Mayor, are needed.  Commissioners
Rundle, Hack, and Schauner have volunteered to serve on this board.


Community Information Advisory Board:
Two positions, held by Craig Penzler and Jerry Neibaum, will expire on
12/31/03.  Both are eligible for reappointment.

Convention and Visitors Bureau Advisory Board:
One vacancy for the position held by Stephanie Bowler expired 07/01/03.
Someone from the hotel industry must hold this position.  

Downtown Parking Advisory Board:
Two vacancies for the positions held by Deb Brewer and Win Campbell, which
expired 09/30/03.

Housing Trust Fund:
One vacancy for the un-expired position held by Dan Sabatini, which expires
12/31/03.  One position held by Lawrence Bush, will expire on 12/31/03.  Mr.
Bush is eligible for reappointment.

Human Relations Commission:
One position, held by Oscar Marino expired 09/30/03.  Mr. Marino is not
eligible for reappointment. 

Lawrence Arts Commission:
Two positions, held by Dan Sabatini and William Carswell, will expire on
01/31/04.  Mr. Sabatini and Mr. Carswell are not eligible for reappointment.
Two positions held by Elizabeth Clark and Linda Stone-Ferrier will become
vacant on 01/31/04.  One position, held by Marlene Merrill, will expire on
01/31/04.  Ms. Merrill is eligible for reappointment.

Mechanical Code Board of Appeals:
One vacancy for the un-expired position held by Bob Randolph, which expires
03/31/06.  This position must be held by someone qualified by training and
experience.

Neighborhood Resources Advisory Committee (Eligibility requirements must be
met):
Two positions, held by Gunter De Vries (North Lawrence) and Bob Ebey
(at-large) will expire on 12/31/03.  Mr. De Vries and Mr. Ebey are not
eligible for reappointment.  

Public Transit Advisory Committee:
Three positions, held by Alan Black, Danny Kaiser, and Ernie Dyer, will
expire on 12/31/03.  Mr. Black, Mr. Kaiser, and Mr. Dyer are all eligible
for reappointment.

Recycling and Resource Conservation Advisory Board:
Three positions, held by Rachel Treanor, Stephen Lane, and Bruce Plenk will
expire on 12/31/03.  Mr. Lane and Mr. Plenk are not eligible for
reappointment.  Ms. Treanor is eligible for reappointment.  There is one
vacancy for the un-expired position held by Deb Baker, which expires
12/31/04.

Traffic Safety Commission:
One vacancy for the un-expired position held by Brian Edwards which expires
04/30/05.

Uniform Building Code of Appeals:
One vacancy for the un-expired position held by Ken White which expires
11/30/04.  There are eligibility requirements for this board.


Bobbie J. Walthall
Executive Secretary
City of Lawrence
785.832.3400
785.832.3405 (fax)