March 12, 2002
The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Rundle presiding and members Dunfield, Hack, and Kennedy present. Commissioner Henry was absent.
Mayor Rundle proclaimed Sunday, March 17, 2002 to be “Fifteenth Annual Saint Patrick’s Day Parade.” The parade was to benefit the Douglas County Infant Toddlers Coordinating Council, providing free screening for all Douglas County children from birth to three years old.
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to approve the Lawrence–Douglas County Health Department Air Quality Advisory Committee meeting minutes of January 16, 2002; and, the Lawrence-Douglas County Housing Authority Board meeting minutes of January 22, 2002. Motion carried unanimously.
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to approve February 24 to March 9, 2002, in the amount of $1,219,225.73 and claims to 370 vendors in the amount of $5,265,882.59. Motion carried unanimously.
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to concur with the recommendation of the Mayor and appoint Marian Brown to the Jayhawk Area Agency on Aging (Advisory Council) for a two year term which would expire on September 30, 2004. Motion carried unanimously.
The City Commission reviewed the bids for installation of a fire sprinkler system throughout Fire Station No. 4, 2819 Stonebarn Terrace for the Fire/Medical Department. The bids were:
BIDDER BID AMOUNT
Jayhawk Fire Sprinkler Co., Inc. $23,278
National Fire Suppression $35,300
Armor Fire Protection $52,997
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to award the bid to Jayhawk Fire Sprinkler Co., Inc., in the amount of $23,278.00. Motion carried unanimously. (1)
The City Commission reviewed the bids for one front load refuse truck for the Public Works Department. The bids were:
BIDDER BID AMOUNT
American Equipment Bid No. 2 $112,284
American Equipment Bid No. 1 $113,284
Roy Conley & Co., Bid No. 2 $119,794
Roy Conley & Co., Bid No. 3 $123,095
Roy Conley & Co., Bid No. 1 $125,825
Armour Equipment Co., Bid No. 1 $129,394
Roy Conley & Co., Bid No. 4 $129,984
Armour Equipment Co., Bid No. 2 $134,845
Bridgeport Truck Manufacturing $137,500
McNeilus $158,930
Key Equipment No Bid
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to award the bid to American Equipment Bid No. 2, in the amount of $112,284. Motion carried unanimously. (2)
The City Commission reviewed the bids for one hook lift refuse truck for the Public Works Department. The bids were:
BIDDER BID AMOUNT
Truck Parts & Equipment $25,080
Roy Conley & Co. Bid No. 1 $58,108
Roy Conley & Co. Bid No. 2 $58,193
Burnup Equipment $58,576
Roy Conley & Co., Bid No. 3 $60,820
American Equipment No Bid
Key Equipment No Bid
Corbin Equipment No Bid
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to award the bid to Roy Conley & Co. Bid No. 1 for $58,108. The low bid from Truck Parts & Equipment did not meet specifications because the bid only included the lift bed and the truck chassis was not included. Motion carried unanimously. (3)
The City Commission reviewed the bids for four rear load refuse trucks for the Public Works Department. The bids were:
BIDDER BID AMOUNT
Roy Conley & Co., Bid No. 1 $358,624
Roy Conley & Co., Bid No. 2 $372,424
Roy Conley & Co., Bid No. 3 $377,732
American Equipment, Bid No. 1 $375,808
Roy Conley & Co., Bid No. 4 $375,916
American Equipment, Bid No. 2 $389,964
American Equipment, Bid No. 5 $391,944
American Equipment, Bid No. 3 $400,748
American Equipment, Bid No. 6 $406,100
American Equipment, Bid No. 4 $414,904
McNeilus, Trade in offer, Unit 406 $12,500
McNeilus, Trade in offer, Unit 423 $12,500
McNeilus, Trade in offer, Unit 424 $13,500
Key Equipment No Bid
Corbin Equipment No Bid
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to award the bid to Roy Conley & Co. Bid No. 2 for $372,424. The low bid from Roy Conley & Co., Bid No. 1 did not meet specifications because the tailgate assembly exceeded dimensions causing more difficulty backing the unit into some areas. Motion carried unanimously. (4)
The City Commission reviewed the bids for one roll-off refuse truck for the Public Works Department. The bids were:
BIDDER BID AMOUNT
Roy Conley & Co., Bid No. 1 $72,421
American Equipment, Bid No. 3 $74,522
American Equipment, Bid No. 1 $75,105
Roy Conley & Co., Bid No. 2 $76,691
Roy Conley & Co., Bid No. 3 $78,368
American Equipment, Bid No. 2 $78,626
McNeilus No Bid
Key Equipment No Bid
Corbin Equipment No Bid
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to award the bid to Roy Conley & Co., Bid No. 1 for $72,421. Motion carried unanimously. (5)
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to authorize the City Manager to enter into a contract with Instituform Technologies USA to repair/reconstruct existing sewer lines in older sections of the City for $396,710. Motion carried unanimously. (6)
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to approve the scanning agreement with Word-Tech Business Systems for $20,042.90 for the Legal and Administrative Services Departments. Motion carried unanimously. (7)
Ordinance No. 7506, establishing the quorum of the Lawrence City Commission at four members, effective March 31, 2002, was read a second time. As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to adopt the ordinance. Aye: Dunfield, Hack, Kennedy, and Rundle. Nay: None. Motion carried unanimously. (8)
Ordinance No. 7507, establishing a “stop sign” on Westbrooke Circle at Westbrooke Street and on Petefish Drive at Westbrooke Street, all on K.U. property was read a second time. As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to adopt the ordinance. Aye: Dunfield, Hack, Kennedy, and Rundle. Nay: None. Motion carried unanimously. (9)
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to concur with the Planning Commission’s recommendations to approve the Final Plat (PF-01-01-02) for Riverside Business Park, a seven-lot industrial subdivision containing approximately 38.695 acres. The property is located on North Iowa Street, east of the K-Mart Distribution Center, and accept the dedication of easements and rights-of-way subject to the following conditions:
1. Provision of a 30’ wide, 50’ deep, shared access easement between Lots 1 and 7;
2. Execution of a Temporary Utility Agreement; and,
3. Submission and approval of a Master Street Tree Plan.
Motion carried unanimously. (10)
As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to concur with the Planning Commission’s recommendations to approve the Final Plat (PF-01-02-02) for Ferpen Addition, a replat of Lots 103, 104, 105, 111, and 112, in North Lawrence Addition No. 2 containing approximately 1.067 acres. The property is located in the 100 block of Perry Street, and accept the dedication of easements and rights-of-way subject to the following conditions:
1. Submission of public improvement plans for street and sidewalk improvements for the portion of Maple Street that abuts the subject property prior to filing of the final plat;
2. Provision of an Agreement Not-to-Protest the formation of a benefit district for street and sidewalks on Perry Street;
3. Provision of a note stating, “No access from this property is allowed to Perry Street until such time that Perry Street is improved to city standards, inspected, and accepted by the City Engineer”;
4. Change label on adjacent lot to the west to “Lot 102”;
5. Provide all information as shown in Sec. 21-302 if the property is in the floodway fringe area. If the property is not within the floodway fringe, provide the location of the floodplain on the location map and a note regarding the property’s floodplain status;
6. Execution of a Temporary Utility Agreement; and,
7. Submission and approval of a Master Street Tree Plan.
Motion carried unanimously. (11)
Dennis Enslinger, Planner, presented the expansion of a non-conforming use (N-12-02-01) at 945 Connecticut. The applicant was requesting to construct 220 sq. ft. on the second story of an existing duplex structure in an RS-2 zoned area. Planning staff recommended approval based on two conditions, which were execution of a Site Plan Performance Agreement and removal of the existing gravel parking area and the construction of two paved spaces within the area.
Commissioner Hack asked if there was research done on the original gravel.
Enslinger said staff researched City files regarding whether gravel was pre-existing. When looking at aerial views, it showed wooded areas. It might have been gravel at one point, but there was no documentation.
Susan Buehler, wife of the owner of 945 Connecticut, said the area was similar to the area she lived in at 1029 Connecticut in that the back of that house was over grown with trees, weeds, and rocky areas. She said she and her father had cut down trees and created a parking space. She believed this was what happened at 945 Connecticut.
Mayor Rundle asked if there were any problems with the conditions that staff had recommended.
Buehler said their request was to not remove the existing gravel parking area and they did not want to construct two paved spaces
Mayor Rundle said the reason why staff was requesting the gravel parking and the two paved spaces was because the house at 945 Connecticut was a rental housing unit and it needed to be up to code.
Enslinger said typically when the City had expansion of non-confirming uses they try to meet the parking requirements. He said staff could not often meet the building setbacks or other issues, but try to meet the parking requirements for City standards.
Commissioner Hack asked if the City standards called for four parking spaces.
Enslinger said “yes”, there were two parking spaces that were already paved.
Commissioner Kennedy asked what the cost would be to pave this area.
Mike Wildgen, City Manager, said there was no research done on the cost to pave this area.
Enslinger said the standard would be curb and gutter on three sides and then pavement. One of the reasons why gravel was not an approved surface was because gravel tended to wash into the storm sewer.
Buehler said there was considerable cost when they had to meet this requirement at 19 West 14th Street.
Mayor Rundle asked what the timeline was for coming into compliance with the project.
Enslinger said the timeline was tied to the occupancy of the new portion of the building and the installation of parking.
Hamilton said they did not add any additional bedrooms.
Mayor Rundle said asked if there were no alternative surface requirements and could the applicant appeal this issue.
Linda Finger, Planning Director, said the surfacing requirement could be appealed to the Board of Zoning Appeals. The City Engineer could approve an alternate form of pavement standard, but it tended to be equivalent in cost, if not more.
Mayor Rundle said there was no compelling argument to overrule staff’s recommended conditions.
Moved by Hack, seconded by Kennedy, to approve the expansion of a non-conforming use (N-12-02-01) at 945 Connecticut subject to conditions. Motion carried unanimously.(12)
Mayor Rundle presented a walk on item to extend the temporary moratorium on building permits in a portion of Old West Lawrence and to extend the temporary moratorium on demolition permits in the same area and approve Ordinance No. 7508 and 7509 on first reading.
Moved by Hack, seconded by Dunfield, to place on first reading Ordinance No. 7508, extending the temporary moratorium on building permits in a portion of Old West Lawrence until May 1, 2002. Motion carried unanimously. (13)
Moved by Hack, seconded by Dunfield, to place on first reading Ordinance No. 7509, extending the temporary moratorium on demolition permits in portions of Old West Lawrence until May 1, 2002. Motion carried unanimously. (14)
Mary Siegrist, Lawrence, presented a poster to the City Commission on behalf of Lawrence homeless for the City extending time for the homeless shelter last summer.
Steve Ozark, Chairman of Social Concerns, Trinity Church, said he wanted to ask the City Commission to consider extending the homeless shelter for year round care. There were 134 people living in Lawrence that did not have housing. Ozark was concerned that there was no place to go for year round shelter and that the homeless were in danger.
Commissioner Dunfield asked if Ozark was indicating support for the Salvation Army proposal.
Steve Ozark said “yes.”
Captain Kirk Schuetz, Salvation Army, said he wanted to make the request that the City consider funding the Salvation Army in the amount of $20,000 for the coming summer. He said he has learned through the funding cycle to ask for funding for the next budget year. The funding would help pay for the cost to keep the shelter open throughout the summer. Schuetz said they were in need of $60,000 from the community to fund all six months the shelter was normally closed, and he hoped the City would contribute a third of that cost.
Mayor Rundle said the City would be looking at a number of financial questions for the current year and during next year’s budget cycle, but this would be something to be considered in the budget. (15)
Commissioner Kennedy said Commissioners visited with the delegates in Washington D.C. He said Senators and Congressman visited with the Commissioners about issues that were impacting the community and the state budget.
Moved by Dunfield, seconded by Kennedy, to adjourn at 6:55 p.m. Motion carried unanimously.
APPROVED:
_____________________________
Mike Rundle, Mayor
ATTEST:
___________________________________
Frank S. Reeb, City Clerk
1. Bid – Fire Sprinkler System for Fire Station No. 4 to Jayhawk Fire for $23,278.
2. Bid – One Front Load Refuse Truck to American Equipment Bid No. 2 for $112,284.
3. Bid – One Hook Lift Truck to Roy Conley & Co., Bid No. 1 for $58,108.
4. Bid – Four rear load refuse trucks to Roy Conley & Co., Bid No. 1 for $372,424.
5. Bid – One Roll-off Refuse Truck to Roy Conley & Co., Bid No. 1 for $72,421.
6. Contract – Instituform Technologies USA, repair/reconstruct existing sewer lines for $396,710.
7. Scanning Agreement – Word Tech Business Systems for $20,042.90 for Legal & Admin. Depts.
8. Ordinance No. 7506 – 2nd Reading, City Commission quorum at four.
9. Ordinance No. 7507 – 2nd Reading, Stop Sign, Westbrooke Circle at Westbrook St on Petefish Drive at Westbrooke, all on KU property.
10. Final Plat – (PF-01-01-02) Riverside Business Park, 38.695 acres, N Iowa St., E of K-Mart Distribution.
11. Final Plat – (PF-01-02-02) Ferpen Addition, replat Lots 103, 104, 105, 111 & 112, N Lawrence Add No. 2, 1.067 acres, 100 Block of Perry.
12. Non-Conforming Use – (N-12-02-01) 945 Connecticut.
13. Ordinance No. 7508 – 1st Reading, Extend Old West Lawrence Moratorium on bldg permits.
14. Ordinance No. 7509 – 1st Reading, Extend Old West Lawrence Moratorium on demolition permits.
15. Salvation army request for funding.