August 1, 2000

October 9, 2001

The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Rundle presiding and members Dunfield, Hack, Henry, and Kennedy present.

With Commission approval Mayor Rundle proclaimed Thursday, October 11, 2001, as “Lights On Afterschool!”

Susan Butterfield, after School Coordinator, accepted the proclamation on behalf of the Lawrence Public Schools.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to approve the City Commission meeting minutes of October 2, 2001. Motion carried unanimously.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to approve the Board of Zoning Appeals meeting minutes of September 6, 2001; and, the Lawrence-Douglas County Housing Authority meeting minutes of August 28, 2001. Motion carried unanimously.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to approve claims to 299 vendors in the amount of $10,282,174.76 and payroll from September 23, 2001 to October 6, 2001 in the amount of $1,192,481.71. Motion carried unanimously.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to approve the Drinking Establishment License for Pachamama’s, 2161 Quail Creek Drive; Louise’s Bar Downtown, 1009 Massachusetts; and, the Retail Liquor License for The Wine Cellar, 2100A West 25^th Street. Motion carried unanimously.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to set a bid date of October 23, 2001 for the 2001 sidewalk repair on 4^th Street from Alabama to Mississippi; Alabama from 10^th Street to 11^th Street; 10^th Street from Alabama to Maine; and, Delaware from 11^th Street to 12^th Street. Motion carried unanimously.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to set a bid date of October 30, 2001 for the weatherization of 39 homes in the Lawrence area. Motion carried unanimously.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to award the sole bid for the carpeting of the Douglas County Senior Center to Bud Jennings Carpet One, Inc., in the amount of $33,750.00. Motion carried unanimously. (1) As part of the consent agenda, it was moved by Hack, seconded by Henry, to place on first reading Ordinance No. 7437, annexing approximately 0.5 acres, located west of East 1000 Road and south of West 6^th Street. Motion carried unanimously. (2)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to place on first reading Ordinance No. 7438, annexing approximately 0.5 acres, located west of East 1000 Road and south of West 6^th Street. Motion carried unanimously. (3)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to place on first reading Ordinance No. 7439, annexing approximately 0.85 acres, located west of East 1000 Road and north of West 6^th Street. U.S. Hwy. 40 right-of-way adjacent to the City of Lawrence property and St. Margaret’s Episcopal Church. Motion carried unanimously. (4)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to place on first reading Ordinance No. 7441, annexing approximately one (1) acre, located east of Prairie Park Addition No. 3, west side of O’Connell Road. Motion carried unanimously. (5)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to place on first reading Ordinance No. 7442, assessing the costs of sidewalk repairs to 2710 University Drive and 2712 University Drive. Motion carried unanimously. (6)

Ordinance No. 7432, annexing approximately 2.0 acres, located on the SW corner of West 6^th Street and East 1000 Road, was read a second time.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to adopt the ordinance. Aye: Dunfield, Hack, Henry, Kennedy, and Rundle. Nay: None. Motion carried unanimously. (7)

Ordinance No. 7433, authorizing the sale of non-alcoholic malt beverages at the first annual “Oompahfest”, located at Holcom Park, 2700 West 27^th Street, on October 14, 2001 from 3:00 to 9:00 p.m., was read a second time.

As part of the consent agenda, it was moved by Hack, seconded by Henry, to adopt the ordinance. Aye: Dunfield, Hack, Henry, Kennedy, and Rundle. Nay: None. Motion carried unanimously. (8)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to adopt Resolution No. 6345, approving the benefit district and authorizing the improvement of George Williams Way south of West 15^th Street. Motion carried unanimously. (9)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to approve the site plan (SP-08-55-01) for a professional office building, located at 1440 Legends Dr. (NE corner of 15^th & Legends), subject to the following conditions:

1. Execution of a Site Plan Performance Agreement;

2. Execution and provision of “referenced agreement for the storm sewer extension” prior to issuance of a building permit;

3. Provision of a revised site plan to include the following changes:

a. Show street trees along 15^th Street per staff approval that is consistent with the recorded Master Street Tree Plan for this subdivision, or additional documentation to use credit for existing trees, per staff approval;

b. Provision of a revised site plan to show the total square feet of residential use in the development summary;

c. Revision of the building outline on the east end to more clearly designate the building footprint of the proposed structure;

d. Show grade of driveway between parking area and Legends Drive;

e. Revision of the site plan to provide three additional surface parking stalls per staff approval; and,

4. Provision of a floor plan supporting the net square foot office building summary.

Motion carried unanimously. (10)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to concur with the Planning Commission’s recommendations to approve the Final Plat (RP-08-06-01) for Bismarck Gardens Subdivision No. 3, a 6-lot residential replat containing approximately 1.467 acres, located on the west side of North 8^th Street, between Lake and Hickory Streets, and accept the dedication of easements and rights-of-way subject to the following conditions:

1. Provide a revised Final Plat indicating:

a. Add “Frank S. Reeb” to signature line under City Clerk;

2. Execution of a Temporary Utility Agreement;

3. Provision and approval of a Master Street Tree Plan;

4. Provision of an agreement not to protest the formation of a benefit district for street and sidewalk improvements to Hickory Street, North 8^th Street and Lake Street; and,

5. Provide proof that all taxes and special assessments due and payable have been paid. In the case of unpaid special assessments, a proposed redistribution of such unpaid special assessments must meet the City’s requirements and be acceptable to the City Clerk and Public Works Director.

Motion carried unanimously. (11)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to concur with the Planning Commission’s recommendations to approve the Final Plat (RP-08-07-01) for Bismarck Gardens Subdivision No. 4, a 2-lot residential replat containing approximately 17,671 sq. ft., located midway between North 7^th and North 8^th Streets on the south side of Hickory Street, and accept the dedication of easements and rights-of-way subject to the following conditions:

1. Provide a revised Final Plat indicating:

a. Add “Frank S. Reeb” to signature line under City Clerk;

2. Execution of a Temporary Utility Agreement;

3. Provision and approval of a Master Street Tree Plan;

4. Provision of an Agreement Not to Protest the Formation of a Benefit District for street and sidewalk improvements;

Motion carried unanimously. (12)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to concur with the Planning Commission’s recommendations to approve the Final Plat (PF-08-27-01) for Intrust Bank Addition, a one-lot commercial replat containing approximately .528 acre, commonly known as 901 Vermont, and accept the dedication of easements and rights-of-way subject to the following conditions:

1. Provision of a revised Final Plat depicting the following:

a. A note on the face of the plat restricting access along 9^th Street;

b. Correct labeling of the lots along alleyway which front onto Vermont Street;

c. A 10’ U/E along the alleyway as requested by Southwestern Bell;

2. Execution of a Temporary Utility Agreement; and,

3. Provision and approval of a Master Street Tree Plan.

Motion carried unanimously. (13)

As part of the consent agenda, it was moved by Hack, seconded by Henry, to authorize City Manager to encumber $68,420 for payment of six (6) Artist Projects to be installed by March 1, 2001 in the Lawrence Arts Center. Motion carried unanimously. (14)

Frank Reeb, Administrative Services Director, presented the staff report concerning 2002 City Employee health plan. Staff requested the City Commission approve the recommendations from the Health Care Committee for the following changes to the City’s health care plan for 2002:

● Increase health insurance deductibles from $200 to $300 and from $400 to $600 on individual and family coverage, respectively;

● Increase the prescription drug deductible from $50 to $100 and from $100 to $200 on individual and family coverage, respectively; and,

● Increase the employee plus family premium from $60 to $65 per pay period.

Reeb stated that these recommendations should be viewed as "modest" because if 2002 is a worst case year, the health care plan will begin 2003 with a reserve level well below where it should be. He stated these recommendations should be viewed as laying the foundation for further changes in 2002 for the 2003 plan year. These increases and the other renewal date from Blue Cross and Blue Shield amount to a 12% increase in costs compared to the current plan year. All indications are that double-digit increases can be expected to continue for the near future. Reeb further stated that the Health Care Committee was already beginning to work on goals and objectives for the 2003 plan year.

Moved by Kennedy, seconded by Dunfield, to approve the 2002 City Employee health plan. Motion carried unanimously. (15)

George Williams, Public Works Director, briefed the City Commission concerning a long-range program called PCI (Pavement Condition Index). This program would increase the level of street maintenance. Currently, staff patrolled streets to look at and decide which streets needed to be repaired. This program was a more sophisticated approach to analyze each street and would enable staff to establish criteria for preventive maintenance of City streets.

Mayor Rundle asked if the City was gaining an advantage of deferring and extending the life of streets.

Mike Wildgen, City Manager, said new areas were continuing to be annexed into the City and new streets would be built. This program has been discussed for several years and staff requested from former City Commissions to budget for additional staff to allow for this program. If you look at the revenue picture, the City faced high up-front cost.

Rundle said the City Commission would look at this issue during the next year’s budget process.

Henry said he was interested in reviewing preventive maintenance of City streets immediately and continuing on a long-term basis to improve and reduce the cost of repairs. (16)

Moved by Dunfield, seconded by Kennedy, to adjourn at 7:20 p.m. Motion carried unanimously.

APPROVED:

_____________________________

Mike Rundle, Mayor

ATTEST:

___________________________________

Frank S. Reeb, City Clerk

COMMISSION MEETING OCTOBER 9, 2001

1. Bid – Dg Cnty Senior Ctr sole bid to Bud Jennings Carpent One for 33,750.

2. Ordinance No. 7437 – 1^st Reading, Annex .5 acres, W of E 1000 Rd & S of W 6^th.

3. Ordinance No. 7438 – Annex 0.5 acres, W of E 1000 Rd & S of W 6^th.

4. Ordinance No. 7439 – Annex 0.85 acres, W of E 1000 Rd & N of W 6^th.

5. Ordinance No. 7441 – Annex 1 acre, E of Prairie Pk Add No. 3, W side of O’Connell.

6. Ordinance No. 7442 – 1^st Reading, Cost Assess, sidewalk repairs, 2710 & 2612 University.

7. Ordinance No. 7432 – 2^nd Reading, Annex 2 acres, SW corner of W 6^th & E 1000 Rd.

8. Temporary Alcohol Sales – Oompahfest, Holcom Park, 2700 W 27^th, Oct 14, 2001 from 3:00 to 9:00 p.m.

9. Resolution No. 6345 – Benefit District, George Williams Way, S of W 15^th.

10. Site Plan – (SP-08-55-01) Professional Bldg, 1440 Legends, NE corner of 15^th & Legends.

11. Final Plat – (RP-08-06-01), Bismarck Gardens Sub No. 3, 1.467 acres, W side of N 8^th, between Lake & Hickory.

12. Final Plat – (RP-08-07-01) Bismarck Gardens Sub No. 4, 17,671 sq. ft., midway between N & 7^th & N 8^th on S side of Hickory.

13. Final Plat – (PF-08-27-01) Intrust Bank Add, .528 acres, 901 Vermont.

14. Art – City Manager to encumber for 6 Artist projects, installed by March 1, 2001, in Lawrence Arts Ctr.

15. Health Plan – 2002 City Employee Health Plan.

16. Pavement Condition Index discussion.