September 25, 2001

 

            The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Rundle presiding and members Dunfield, Hack, Henry, and Kennedy present.  Aaron Weber was introduced as the Free State High School Student Representative to the City Commission.

With Commission approval Mayor Rundle proclaimed the week of September 29 – October 7, 2001, as “Harvest of Arts Week”; and, October 2, 2001 as “International Walk to School Day.”

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to approve the City Commission meeting minutes of September 18, 2001.  Motion carried unanimously.

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to approve the Recycling and Resource Conservation Advisory Board Meeting Minutes of August 15, 2001.  Motion carried unanimously.

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to receive the Monthly Activity Report of the Lawrence/Douglas County Economic Development Marketing Program for August and September.  Motion carried unanimously.

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to approve claims from 357 vendors in the amount of $1,588,076.77 and payroll from September 9, 2001 to September 22, 2001 in the amount of $1,175,923.66.  Motion carried unanimously.

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to concur with the recommendation of the Mayor and reappoint Bob Schulte to the Lawrence Memorial Hospital Board of Trustees.  Motion carried unanimously.

The City Commission reviewed the bids for Westwood (15^th & Engel) Sanitary Sewer Improvements for the Public Works Department.  The bids were:

 

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to award the bid to Meadows Construction Co., Inc. in the amount of $87,978.90.  Motion carried unanimously.                                                                                                                                   (1)

The City Commission reviewed the bids for Louisiana, 18^th to Broken Arrow Park Sidewalk Improvements.  The bids were:

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to award the bid to Pavers Inc., in the amount of $177,637,00.  Motion carried unanimously.        (2)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to place on first reading Ordinance No.  7422 (tract no. 8), annexing approximately 1.0 acre east of East 1000 Road (Queen’s Road) and north of West 6^th Street.  Motion carried unanimously.     (3)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to place on first reading Ordinance No.  7423 (tract no. 9), annexing approximately 0.9 acres east of East 1000 Road (Queen’s Road) and north of West 6^th Street.  Motion carried unanimously. (4)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to place on first reading Ordinance No.  7424 (tract no. 10), annexing approximately 1.0 acre east of East 1000 Road (Queen’s Road) and north of West 6^th Street.  Motion carried unanimously. (5)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to place on first reading Ordinance No.  7425 (tract no. 11), annexing approximately 3.0 acre east of East 1000 Road (Queen’s Road) and north of West 6^th Street.  Motion carried unanimously.   

                                                                                                                                            (6)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to place on first reading Ordinance No.  7426 (tract no. 12), annexing approximately 34.4 acres east of East 1000 Road (Queen’s Road) and north of West 6^th Street.  Motion carried unanimously.                                                                                                                                     (7)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to place on first reading Ordinance No.  7427 (tract no. 19), annexing approximately 63.0 acres west of East 1000 Road (Queen’s Road) and south of West 6^th Street.  Motion carried unanimously.                                                                                                                                       (8)

Ordinance No. 7415 (tract no. 1) annexing approximately 7.9 acres east of Kansas Highway 10 (South Lawrence Trafficway) and north of West 6^th Street was read a second time. 

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                      (9)

Ordinance No. 7416 (tract no. 2) annexing approximately 100 acres east of Kansas Highway 10 (South Lawrence Trafficway) and north of West 6^th Street was read a second time. 

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                    (10)

Ordinance No. 7417 (tract no. 3) annexing approximately 55.3 acres west of East 1000 Road (Queen’s Road) and north of West 6^th Street was read a second time. 

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                    (11)

Ordinance No. 7418 (tract no. 4) annexing approximately 10 acres west of East 1000 Road (Queen’s Road) and north of West 6^th Street was read a second time. 

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                    (12)

Ordinance No. 7419 (tract no. 17) annexing approximately 46.4 acres east of Kansas Highway 10 (South Lawrence Trafficway) and south of West 6^th Street was read a second time. 

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                    (13)

Ordinance No. 7420 (tract no. 18) annexing approximately 116.29 acres east of Kansas Highway 10 (South Lawrence Trafficway) and south of West 6^th Street was read as second time. 

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                    (14)

Ordinance 7376 adopting the codification of Ordinances of the City of Lawrence, Kansas was read a second time.

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                    (15)

Ordinance No. 7421 designating 17^th Street, between Massachusetts and Barker as a main trafficway which allowed general obligation bonds to be issued to finance the planned traffic circle at 17^th and New Hampshire was read a second time.

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Hack, Henry, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                    (16)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to approve the site plan (SP-08-48-01) for the re-construction of a track and field portion of the property located at 1400 Massachusetts, subject to the following conditions:

1.                  Execution of a Site Plan Performance Agreement;

2.                  Provision of a revised Site Plan to include the following changes:

a.                  Close curb cut to Rhode Island Street;

b.                  Re-stripe existing parking lot and install ADA parking signs;

3.                  Provision of a revised Site Plan per the City Stormwater Engineer’s approval;

a.                  Show the existing driveway apron for Rhode Island Street to be abandoned and replaced with City standard curb and gutter, per the review comments.

b.                  Evaluate removal of the inlet, and provide additional detail of the existing curb inlet in the driveway which conflicts with the Revised Plan, per the review comment;

c.                  Show and note that the existing inlet at the tie-in for Line A must be reconstructed per City Standards prior to connection, per the review comments; and,

d.                  Show the layout of underground storm pipes in the area.

Motion carried unanimously.                                                                                                         (17)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to approve the site plan (SP-08-50-01) for a new retail commercial center located at the southeast corner of Wakarusa Drive and 15^th Street, subject to the following conditions:

1.                  A Site Plan Performance Agreement be executed; (Per Section 20-1433);

2.                  Provision of an approved Williams Natural Gas Pipeline encroachment agreement prior to release of the Site Plan to the Code Enforcement Division with book and page of the easement shown on the Site Plan;

3.                  Provision of an approved KPL encroachment agreement prior to release of the Site Plan to the Code Enforcement Division with book and page of the easement shown on the Site Plan;

4.                  Revise the notes on the Site Plan referencing the existing sidewalk on 15^th Street and Wakarusa Drive to state, “Construct new 6’ sidewalk”;

5.                  Provision of an approved photometric plan;

6.                  Obtain approval of the drainage study with appropriate Site Plan revisions;

7.                  Submission of a Stormwater Pollution Prevention Plan (SWP3) per City Code Section 9-903 (B) prior to release of the Site Plan to the Codes Enforcement Division;

8.                  Provision of two additional fire hydrants for a total of three new fire hydrants on the Site Plan.  Locations of additional fire hydrants must be approved by Fire/Medical Department prior to release of the Site Plan to the Code Enforcement Division; and,

9.                  Correct the wall height listed near the north arrow. 

Motion carried unanimously.                                                                                             (18)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to authorize the Mayor to sign a Release of Mortgage for Daniel Goodman, 1510 Lindenwood Lane.  Motion carried unanimously.                                                                                                         (19)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to refer the request from Old West Lawrence Association and Pinckney School PTO to paint a mural on the walls and ceiling of the “Pinckney Tunnel” under Sixth Street to the Public Works Department and the Lawrence Arts Commission for review and comments.  Motion carried unanimously.                                                                                                                                 (20)

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to the request from Jeffrey E. Smith Homes, L.C., for modification to the development requirements for Phase II of Spring Hill Subdivision (southwest corner of Monterey Way and Peterson Road) concerning the improvement of Monterey Way between Peterson and Stetson to staff for a report.  Motion carried unanimously.                                                                                             (21)

Mayor Rundle presented a walk-on item to the City Commission for a 7- passenger van for the Lawrence Police Department.  The bids were:

As part of the consent agenda, it was moved by Dunfield, seconded by Kennedy, to award the bid to McCarthy Chevrolet, in the amount of $20,480.55.  Motion carried unanimously.

                                                                                                                                          (22)

Mayor Rundle presented a walk-on item to the City Commission for a request from the Women’s Transition Care Services (WTCS) to consider permitting a temporary sign to be located at the County Courthouse as part of the observation of Domestic Violence Awareness Month in October. 

Moved by Dunfield, seconded by Kennedy, to approve the request from the Women’s Transition Care Services (WTCS) for a temporary sign to be located at the County Courthouse as part of the observation of Domestic Violence Awareness Month in October.                         (23) 

Debbie Van Saun, Assistant City Manager, informed the City Commission that through the efforts of Mollie Mangerich, Waste Reduction/Recycling Operations Supervisor and Chad Voight, Stormwater Engineer, they had secured a Clean Water Neighbor Grant in the amount of $5,000, to be used for public education for the new stormwater regulations.  This grant would allow for production of a video which would give information concerning the importance of keeping stormwater sewers clean.  This video would be distributed to public schools.  

Mayor Rundle called for a recess into executive session for 15 minutes concerning the possible acquisition of real estate.

Moved by Hack, seconded by Kennedy, to recess into executive session for 15 minutes concerning the possible acquisition of real estate with the justification for the executive session to keep confidential the terms and conditions of a possible acquisition.  Motion carried unanimously. 

Moved by Hack, seconded by Kennedy, to return from executive session.              (23)

Commissioner Kennedy briefed the City Commission concerning the alignment of the South Lawrence Trafficway (SLT) Task Force.  He said on September 26, 2001, the task force reported recommendations for alignment to the Planning Commission.  There would then be subsequent votes by the SLT Task Force on October 2, 2001; the Planning Commission on October 8, 2001; and, the Douglas County Commission and City Commission on October 10, 2001, for alignment recommendations to Kansas Department of Transportation.

Debbie Van Saun, Assistant City Manager, informed the City Commission that the Neighborhood Resources Advisory Committee requested an annual study session with the City Commission in advance of their application process for the CDBG and Home Loans.  The study session was tentatively scheduled for October 10, 2001, at 1:00 p.m.         

Van Saun informed the City Commission that Craig Weinaug, County Commissioner, requested a joint session with the City/County Commission, on October 23, 2001, at 3:30 p.m., in the City Commission Chambers to discuss South Lawrence Trafficway issues.

Moved by Dunfield, seconded by Kennedy, to adjourn at 7:05 p.m.   Motion carried unanimously.

                                                                                    APPROVED:

                                                                        _____________________________

Mike Rundle, Mayor

ATTEST:

 

_______________________________                                                                        

Frank S. Reeb, City Clerk

COMMISSION MEETING SEPTEMBER 25,  2001

1.                  Bid – Westwood (15^th & Engle), Sanitary Sewer Improvements to Meadows Construction for $87,978.90.

2.                  Bid – Louisiana, 18^th to Broken Arrow Park, Sidewalk Improvements to Pavers Inc. for $177,637.

3.                  Ordinance No. 7422 – 1^st Reading, Annex tract no. 8, 1.0 acres, E of E 1000 Rd (Queen’s Rd) & N of W 6^th.

4.                  Ordinance No. 7423 – 1^st Reading, Annex tract no. 9, .09 acres, E of E 1000 Rd (Queen’s Rd) & N of W 6^th.

5.                  Ordinance No. 7424 – 1^st Reading, Annex tract no. 10, 1.0 acres, E of E 1000 Rd (Queen’s Rd) & N of W 6^th.

6.                  Ordinance No. 7425 – 1^st Reading, Annex tract no. 11, 3.0 acres, E of E 1000 Rd (Queen’s Rd) & N of W 6^th.

7.                  Ordinance No. 7426 – 1^st Reading, Annex tract no. 12, 34.4 acres, E of E 1000 Rd (Queen’s Rd) & N of W 6^th.

8.                  Ordinance No. 7427 – 1^st Reading, Annex tract no. 19, 63.0 acres, W of E 1000 Rd (Queen’s Rd) & S of W 6^th.

9.                  Ordinance No. 7415 – 2^nd Reading, Annex tract no. 1, 7.9 acres, E of KS Hwy 10 & N of W 6^th.

10.              Ordinance No. 7416 – 2^nd Reading, Annex tract no. 2, 100 acres, E of KS Hwy 10, & N of W 6^th.

11.              Ordinance No. 7417 – 2^nd Reading, Annex tract no. 3, 55.3 acres, W of E 1000 Rd & N of W 6^th.

12.              Ordinance No. 7418 – 2^nd Reading, Annex tract no. 4, 10 acres, W of E 1000 Rd & N of W 6^th.

13.              Ordinance No. 7419 – 2^nd Reading, Annex tract no. 17, 46.4 acres, E of KS Hwy 10 & S of W 6^th.

14.              Ordinance No. 7420 – 2^nd Reading, Annex tract no. 18, 116.29 acres, E of KS Hwy 10 & S of W 6^th.

15.              Ordinance No. 7376 – 2^nd Reading, Codify City Code Book.

16.              Ordinance No. 7421 – 2^nd Reading, designate 17^th St, between Mass & Barker as main trafficway.

17.              Site Plan – (SP-08-48-01), Reconstruct track & field areas at  Central Jr. High, 1400 Mass.

18.              Site Plan – (SP-08-50-01), Wakarusa Market Place, Se corner of W 15^th & Wakarusa Dr.

19.               Mortgage Release – 1510 Lindenwood Ln., Daniel Goodman.

20.              Mural – Reqest from Old W Lawrence Assoc. & Pinckney PTO, paint mural, Pinckney Tunnel. 

21.              Modify development requirements – Phase II Spring Hill Sub, SW corner of Monterey Way & Peterson.

22.              Bid –  7-passenger van for Police Dept, McCarthy Chevrolet for $20,480.55.

23.              Executive Session – Real Estate Acquisition.