March 6, 2001

 

The Board of Commissioners of the City of Lawrence met in regular session at 6:45 p.m., in the City Commission Chambers in City Hall with Mayor Henry presiding and members Dunfield, Hodges and Kennedy present.  Rundle was absent.  Student Commissioners May and Andyshak were present.

With Commission approval, Mayor Henry proclaimed Saturday, March 17, 2001 for the day of the City of Lawrence's "Fourteenth Annual Saint Patrick’s Day Parade"; and, the week of March 5 - 9, 2001 as "Primary Care Week."

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to approve the City Commission meeting minutes of February 27, 2001.  Motion carried unanimously.

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to approve the Lawrence Arts Commission meeting minutes of November 8, 2000; December 16, 2000, and January 10, 2001.  Motion carried unanimously.

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to approve claims in the amount of $1,433,436.98.  Motion carried unanaimously.

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to concur with the recommendation of the Mayor and appoint Tammy Davis to the Special Alcohol Advisory Board; and, the reappointment of Mark Grinstead and the appointment of Moncef Hadiji to the Electrical Board of Examiners.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to approve change order in the amount of $144,821.00 to Danis Construction for additional work (waste soils and debris removal) at the Wastewater Treatment Plant.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to approve purchase of furnishings at the Indoor Aquatic Center from Contract Design Group, in the amount of $48,869.75.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to set a bid date of March 20, 2001 for Crossgate Drive, Clinton Parkway to 24^th Street, Street, Storm Sewer and Traffic Signal Improvements.  Motion carried unanimously.

The City Commission reviewed the bids for an aerial lift platform for the Parks & Recreation Department.  The bids were:

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to award the bid to Altech Midwest Division, in the amount of $89,397.00.  Motion carried unanimously.

The City Commission reviewed the bids for two (2) salt/sand spreaders for the Public Works Department.  The bids were:

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to award the bid to American Equipment, in the amount of $14,800.00.  Motion carried unanimously.

The City Commission reviewed the bids for two (2) snowplows for the Public Works Department.  The bids were:

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to award the bid to Knapheide Truck Equipment, in the amount of $9,800.00.  Motion carried unanimously.

The City Commission awarded the sole bid to Pump and Power Equipment in the amount of 119,550.00 for the Kasold Booster Pump Station for the Utilities Department.  Motion carried unanimously.

The City Commission reviewed the bids for two (2) heavy duty dump bodies with hydraulics for the Public Works Department.  The bids were:

            As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to award the bid to Scherer Truck Equipment, in the amount of $28,150.00.  Motion carried unanimously.                          

            Dunfield asked for clarification on Ordinance No. 7336, declaring Lawrence Avenue within the corporate limits of the City as a major trafficway.

            Mike Wildgen, City Manager, said this classification would not change the actual classification of the street which was a collector street.  The classification was used only as a financing mechanism to cover the cost of overlay improvements.  The street would not otherwise be widened or improved.          

As part of the consent agenda, it was moved by Kennedy, seconded by Dunfield, to place on first reading Ordinance No. 7336, declaring Lawrence Avenue within the corporate limits of the City as a major trafficway.   Motion carried unanimously.                                        (1)

Ordinance No. 7333, allowing alcohol use and sales for April 21, 2001, in Burcham Park, pursuant to regulations of the Parks and Recreation Department, was read a second time.                        As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges and Kennedy.   Nay: None.  Motion carried unanimously.                                                                                                                                 (2)

Ordinance No. 7334, establishing “no parking” along with the south side of 12^th Street, Haskell Avenue to Brook Street, was read a second time.                    

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges and Kennedy.   Nay: None.  Motion carried unanimously.                                                                                                                                  (3)

Ordinance No. 7335, establishing a speed limit of 40 mph on 15^th Street, Wakarusa Drive to west City limits, was read a second time.            

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges and Kennedy.   Nay: None.  Motion carried unanimously.                                                                                                                                   (4)

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to adopt Resolution No. 6283, authorizing the issuance of $600,000.00 in debt issuance authority for street maintenance/overlay of City streets.  Motion carried unanimously.                         (5)

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to adopt Resolution No. 6284, authorizing the completion of an application to the Kansas Department of Health and Environment regarding a loan from the Kansas Public Water Supply Fund.  Motion carried unanimously.                                                                                                   (6)

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to     receive the 2000 annual report for the System Development Charges from the Utility Department.  Motion carried unanimously.                                                                                     (7)

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to authorize Mayor to execute Cooperation Agreement with the Wakarusa Township establishing maintenance responsibilities for boundary line streets.  Motion carried unanimously.                  (8)

As part of the consent agenda, it was moved by Hodges, seconded by Kennedy, to approve the Shared Leave Benefit Program for City employees.  Motion carried unanimously. (9)

Bill Carswell, Chair of Architecture & Associate Dean at the University of Kansas, presented the report on the Revised Donated Art Policy from the Lawrence Arts Commission.  The policy was originally presented to the City Commission in the year 2000.  At the request of the Lawrence Parks and Recreation Department, the City Commission asked the Arts Commission to review the language of the policy to include formal reviews of any art donation by the Parks and Recreation Advisory Board for projects on their property.  This was done and the policy was amended to include those provisions.

Moved by Kennedy, seconded by Hodges, to concur with the recommendation of the Lawrence Arts Commission and approve the Policy for Donated Art.  Motion carried unanimously.                                                                                                                                 (10)

Larry Kipp, representing Friends of Douglas County, presented the report concerning the water inventory in Douglas County.  The entire public water supply portion at Clinton Lake was controlled by the Kansas Water Office.  In 1997, it was discovered by the Kansas Water Office that Clinton Reservoir was silting five (5) times faster than anticipated in 1977.  The added silt reduced the reservoirs water storage capacity and the Kansas Water Office reduced the amounts of water available to water suppliers in their contracts from Clinton Reservoir.  The future yield of Clinton Reservoir was expected to decline as siltation continues.  The estimate as to the rate of decline was in question.  The Kansas Water Office anticipated a slower siltation rate, but Kipp could find no publish information justifying their prediction.  Future water demand, depended on two (2) variables which were population growth rate and the per capita water consumption rate.  For a population growth rate for approximately 2.2 percent with no addition siltation at Clinton Reservoir, water demand would exceed supply in about the year 2030 which was the best case scenario.   If Lawrence’s growth rate were accelerated, then demand would exceed supply in the year 2027, as a best case scenario, or the year 2020 as the worst case.  Kipp presented a list of recommendations including monitoring, siltation rates in Clinton Reservoir more frequently; beginning consideration of low level continuous dredging of Clinton Reservoir; intensifying silt mitigation and erosion controls in the water shed; emphasizing recruitment of low water use industries; Eudora, Baldwin and Rural Water Districts considering filing additional applications for water held in their water rights; considering feasibility of infusing the Douglas Aquifer during water surplus years; incorporating water conservation planning into zoning and platting Ordinances; seeking professional advise on the appropriate kinds and scale of developments which might occur over the Kansas River Aquifer to protect this water supply; conducting in depth water usage projections for each supplier in Douglas County and incorporate this information in to the Comprehensive Plan; and, promoting xerophytic landscaping to help reduce water demand during a drought.

Kennedy asked if the Corp of Engineers or the State had a standard policy on dredging their reservoirs.

Kipp said he could not find any.

Henry asked what Kipp’s plan was for distribution of the study.

Kipp said he was giving the study to the County, Rural Water District and other Cities using water from the Clinton Reservoir.

Dunfield asked what the County and other jurisdictions were doing in control of pollutants to the reservoir.

Kipp presented a map saying the watershed covered two (2) other Counties.  He recommended exploring cooperation agreements with those counties as well as Douglas County to address pollution that might enter the Clinton Reservoir.

The City Commission concurred to receive report concerning water inventory in Douglas County and thanked Kipp.                                                                                                             (11)

Terese Gorman, City Engineer, presented the report on the improvements for the intersections of 23^rd and Barker and 27^th and Iowa.  In June 1998, the City applied for funding for five (5) high accident intersections as part of the Federal-Aid safety program. The two (2) locations funded by KDOT were 23^rd and Barker and 27^th and Iowa.  The plan for these two (2) intersections were completed and the State planned to bid both of these projects in May 2001.  Public Hearings were held concerning 23^rd and Barker in June 2000 and February 2001.  As a result of input received at those meetings, plans for 23^rd and Barker include only the construction of left turn lanes on 23^rd Street with no modifications or widening to Barker Avenue.  At 27^th and Iowa, the plans include the construction of double left turn lanes on 27^th Street with medians that extend from Iowa past the frontage road intersections.  No modifications would be made to Iowa Street.  Staff discussed this project with the property owners on the four (4) corners of the intersection impacted by the project as well as others in the area.  Based on the comments received, the medians were modified to accommodate their concerns.    

Moved by Hodges, seconded by Dunfield, to direct staff to proceed with projects regarding the improvements planned for the intersections of 23^rd and Barker and 27^th and Iowa which were being funded by KDOT and the City.  Motion carried unanimously.                         (12)

David Corliss, Assistant City Manager, presented the staff report for an amendment to the Annexation Ordinance for Dial/Getto Tract.   Ordinance No. 7154 was adopted in November 1999.  Annexing approximately 163 acres bordered by Clinton Parkway, Inverness, Crossgate, and 27^th Street.  The Ordinance established conditions for the construction of certain public infrastructure improvements prior to release of building permits in certain areas.  The City’s goal was to ensure the public improvements were in place roughly concurrent with the new development.  Two (2) property owners in this area were requesting modifications to those conditions to allow for the release of building permits prior to the time established in the Ordinance.  The first request was from John McGrew requesting that additional building permits for the second and third phases of Sunflower Park be available when West 27^th Street, currently under construction, has been completed and the east two (2) lanes of Inverness Drive were under contract.  McGrew said they were planning to build the interior streets and sewers serving Phases two (2) and three (3) this summer and should be able to offer lots to builders approximately August 1, 2001. 

Jane Eldridge, representing Inverness Park L.P., requested Ordinance 7154 be amended by adding two (2) new sections.  She requested Section C be amended to state that if construction contracts had not been approved and orders to proceed with construction had not been issued by March 31, 2001, but all the other requirements had been met, building permits could be issued for Lot 2, block 2, of Inverness Park Plaza Addition No. 1.  The other section, D, would state that if all the improvements required had not been accepted by the City’s Director of Public Works as required by the Ordinance and all other requirements had been met, Certificates of Occupancy could be issued December 1, 2001 with the first certificate for the clubhouse area and one (1) building.   The balance of the other certificates would be issued in conformity with the phasing schedule approved in the Final Development Plan.

Corliss said all the public improvements were proceeding with design or construction.  The estimates proved by the developer on the box culvert, improvements to Inverness and improvements to Crossgate, north of 24^th Place were too low and needed to be revised.  Corliss recommended the City Commission condition the request for amendments to Ordinance No. 7154 on the successful establishment of those benefit districts.

Moved by Hodges, seconded by Kennedy, to direct staff to proceed with amending Ordinance No. 7154 as recommended by staff.  Motion carried unanimously.                   (13)

Mike Wildgen, City Manager, presented the 2002-2006 Five-Year Plan for use of Federal Transportation Funds.  The City was required each year to update their Five-Year Plan for projects to be included in the Surface Transportation and Bridge Replacement Program.  The 2001 project, soon to start, was Riverridge, Michigan to Iowa.  That project in effect was now off the list and the Five-Year Plan needed to be projected to the year 2006.  Wildgen said there were several projects the City Commission might want to consider for this program.  They included North Street; North 3^rd to North 2^nd,  Monterey Way, Trail Road to Peterson; Kasold Drive; Peterson to KTA, Peterson Road, Kasold to Monterey Way; and, Learnard Avenue, 15^th to 23^rd Street.

Hodges asked if any of these projects had been requested by the public.

Wildgen said one (1) of the developers on Kasold requested the improvements for Peterson to KTA.  The other developers in the area were not ready to proceed with the project at this time.  Another project discussed by the City Commission was the North Street project which was required by the Planning Commission to be improved prior to the development.  That condition subsequently has been eliminated and would be back before the City Commission at a future meeting.

Kennedy supported adding North Street to the project list.

Moved by Kennedy, seconded by Dunfield, to add North Street from North 3^rd to North 7^th to the Five-Year Transportation Improvement Plan using the Surface Transportation and Bridge Replacement Program funded through KDOT and Federal Funds.  Motion carried unanimously.                                                                                                                                 (14)

Mike Wildgen, City Manager, presented the staff report on the Weatherization Program.   It appeared the current Weatherization Program had sufficient funds to meet the need.

Kennedy asked if the number of people would increase if income guidelines were changed.

Wildgen said staff would need to research that question.

The City Commission concurred to direct staff to prepare a report on the number of people applying for weatherization funds that would have been funded if the guidelines were changed and the location of structures receiving services under this program.                            (15)

Mayor Henry informed the City Commission on the Partnership for Youth efforts using the American Promise Program developed by General Colin Powell.

The City Commission concurred to direct staff to contact the Steering Committee for the Farmer’s Market Relocation suggesting a study session late in April to discuss the Farmer’s Market.

Moved by Dunfield, seconded by Kennedy, to adjourn at 7:55 p.m.   Motion carried unanimously.                                                                  

 

APPROVED:

                                                                        _____________________________

James R. Henry, Mayor

ATTEST:

 

___________________________________                                                                       

Raymond J. Hummert, City Clerk

COMMISSION MEETING MARCH 6, 2001

1.                  Ordinance No. 7663 - 1^st Reading, Declare Lawrence Ave a major trafficway.

2.                  Ordinance No. 7323 - 2^nd Reading, Allow alcohol use in Burcham Park, April 21, 2001.

3.                  Ordinance No. 7324 - 2^nd Reading, Establish “no parking” along S side of 12^th St., Haskell Avenue.

4.                  Ordinance No. 7325 - 2^nd Reading, Establish a Speed Limit of 40 mph on 15^th St., Wakarusa Dr. to W. City limits.

5.                  Resolution No. 6283 - Authorize issuance of $600,000 for street maintenance/overlay of City streets. 

6.                  Resolution No. 6284 - Authorize completion of an application to KDHE regarding a loan from the KPWS fund.

7.                  2000 Annual Report - System Development Charges from the Utility Department.

8.                  Cooperation Agreement - with the Wakarusa Township, establish maintenance responsibilities for boundary line streets.

9.                  Benefit Program - Shared Leave for City employees.

10.              Revised Donated Art Policy - Lawrence Arts Commission.

11.              Water Inventory -  Douglas County.

12.              Improvements - Intersections of 23^rd, Barker, 27^th, and Iowa.

13.              Annexation Ordinance – Amendment concerning issuance of Bldg Permits for Dial/Getto Tracts.

14.              2002-2006 Five-Year Plan - Use of federal transportation funds.

15.              Weatherization Program.