December 19, 2000

 

The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Henry presiding and members Dunfield, Hodges, Kennedy and Rundle present.  Student Commissioner May and Andyshak were present.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to approve the City Commission meeting minutes of December 12, 2000.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to approve the Lawrence-Douglas County Health Board meeting minutes of October 16, 2000; and, the Recycling and resource Conservation Advisory Board meeting minutes of October 11, 2000.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to approve the Drinking Establishment Licenses for FiFi’s Banquet Connection, 1350 North 3^rd; the Retail Liquor Licenses for Diane’s Liquor, 1806 Massachusetts; and the annual CMB licenses for 2001 as listed.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to concur with the recommendation of the Mayor and appoint Joseph Helfert, Babcock Place, 1700 Massachusetts for the resigned position of Rhonda Montgomery to the Lawrence Housing Authority; the reappointment of Bruce Plenk, J. Stephen Lane and Jack W. Skeels to the Recycling and Resource Conservation Board; the reappointment of David Longhurst, Margareta O’Connell, and Bob Schumm to the Sister Cities Advisory Board; the appointment of Cynthia Colbert to the Lawrence Alliance; and the appointment of Matt Dunbar, 1225 Delaware, to the Bicycle Advisory Board.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to approve claims in the amount of $3,600,512.75 and payroll from December 3, 2000 to December 16, 2000, in the amount of $1,090,236.00.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to waive an irregularity in the bidding process because of a late bid and approve the bid of Circle Air Corporation in the amount of $13,399.31 for an electric hose dryer for the Fire/Medical Department which was the only bid received.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to approve the sole bid of Conrad Fire Equipment Inc., in the amount of $32,517.00 for a breathing air compressor for the Fire/Medical Department.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to approve supplemental contract extension with Black and Veatch Consulting Engineers for design work associated with southeast sanitary sewer improvements in the amount of $39,900.  Motion carried unanimously.

            The City Commission reviewed the bids for wall covering for City Hall.  The bids were:

                As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award the bid to the low bidder Griffin Paper Hangers, in the amount of $9,454.58.  Motion carried unanimously. 

            The City Commission reviewed the bids for a storage building, including the option to insulate, for the Public Works Department.  The bids were:

                As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award the bid to BA Green Construction Company, in the amount of $63,900.00.  Motion carried unanimously. 

            The City Commission reviewed the bids for seven (7) Crown Victoria police cars for the Police Department.  The bids were:

            As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award the bid to the low bidder Laird Noller Motors, in the amount of $142,798.60.  Motion carried unanimously. 

            The City Commission reviewed the bids for three (3) Crown Victoria detective cars for the Police Department.  The bids were:

            As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award the bid to the low bidder Laird Noller Motors, in the amount of $60,875.40.  Motion carried unanimously. 

            The City Commission reviewed the bids for concrete removal and installation at SWAN building – Public Works Department.  The bids were:

            As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award the bid to the low bidder Dunbar, in the amount of $22,140.00.  Motion carried unanimously. 

            The City Commission reviewed the bids for a large format digital reprographic system for the Public Works Department.  The bids were:

            As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award the bid to Drexel Technologies, in the amount of $24,000.00 because the low bidder did not meet specifications.  Motion carried unanimously. 

The City Commission reviewed the bids for 3.5 cu. Yd. 4/wd Articulated Wheel Loader for the Public Works Department.  The bids were:

            As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award the bid to the low bidder Victor L. Phillips, in the amount of $102,477.00.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award bids for various Water/Wastewater Treatment Chemicals as recommended by staff.  Motion carried unanimously. 

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to award bid for telephone equipment and installation for the Lawrence Indoor Aquatic Center to Siemens Communications, in the amount of $19,174.00.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to authorize the City Manager to enter into a contract with BRB Contractors for the 2000 Water line improvement project, in the amount of $389,726.30.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to place of first reading Ordinance No. 7313, rezoning [Z-06-25-00] approximately 12.441 acres from A (Agricultural) to RS-2 (Single-Family Residence), property located, NW of E. 31^st Street (extended) and O’Connell Rd.  Motion carried unanimously.                                                    (1)

Ordinance No. 7311, annexing (A-06-12-00) approximately 12.441 acres, property located at the northwest corner of East 31^st Street (extended) and O’Connell Road, was read a second time.                                                       

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                                                                  (2)

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to adopt Resolution No. 6256, establishing the City boundaries which was required by State law.  Motion carried unanimously.                                                                                                                  (3)

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to adopt Resolution No. 6257, authorizing the sale of certain land for the redemption of industrial revenue bonds issued for Katronics, authorizing the execution of special warranty deed and other instruments.  Motion carried unanimously.                                                                       (4)

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to receive an annexation request from Alvamar, Inc. for approximately 10.438 acres generally located west of Wakarusa Drive, north of Research Park Drive extended and refer the request to the Planning Commission for recommendation.  Motion carried unanimously.                       (5)

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to authorize the Mayor to execute a Traffic Signal Agreement with the Kansas Department of Transportation for the new traffic signal, which will be installed by KDOT in 2001 at North 3rd Street, and US 24-40 (Teepee Junction).  This area is outside the city limits.  Motion carried unanimously.                                                                                                                                   (6)

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to receive letter requesting special assessment benefit districts for Crossgate, 24^th Place to 27^th Street, and Inverness (additional two lanes) 24^th Place to 27^th Street; authorize staff to prepare resolutions for public hearings on proposed improvements.  Motion carried unanimously.           (7)

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to approve use of City property (parking deck entrance into Abe & Jake’s) for signage for Abe & Jake’s Landing subject to a sign permit and approval of variance from Sign Code Board of Appeals.  Motion carried unanimously.                                                                                   (8)

As part of the consent agenda, it was moved by Kennedy, seconded by Rundle, to receive report on proposed school crossing guard locations at 5^th and Maine (Pinckney School) and 19^th and Harper (Kennedy School) and possible reassignment of existing crossing guards at these two schools and refer to USD #497 Superintendent for comment.  Motion carried unanimously.                                                                                                                                   (9)

Jim McSwain, Fire/Medical Director, presented the results of bids for automatic defibrillators for use within various departments and City facilities and vehicles.  McSwain recommended purchasing thirty-nine (39) units at $1,895.00 per unit or a total of $73,905.00.  Four (4) of those units would be bought by a business in North Lawrence.  The City cost would be $66,325.00.  He presented a demonstration on the use of the defibrillators.    

Moved by Rundle, seconded by Hodges, to approve the purchase of thirty-nine (39) defibrillators at $1,895.00 per unit for a total cost of $73,905.00 with the City to be reimbursed for four (4) of the units.  Motion carried unanimously.                                                                     (10)

Bill Carswell, Lawrence Arts Commission, presented the report on the Percent for Art Sculptures at the Indoor Aquatic Center.  He outlined the process the committee used to select the two (2) pieces.  The first was a glass sandblasting by Joe Skeeba.  This glasswork would go between the dry and wet concession areas.  The cost of the piece was $35,000.00.  The second piece would be an outdoor sculpture by Mark LaMair.  This sculpture was a series of three (3) sculptures to be located southwest of the entrance door.  The sculptures were abstract and twice the size of a human depicting figures swimming different strokes.  The cost was $35,000.00.    

Moved by Kennedy, seconded by Dunfield, to approve the artwork for the Percent for Arts project for the Indoor Aquatic Center by the artist Mark LaMair and Joe Skeeba and authorize City Manager to execute agreements with the artists.  Motion carried unanimously. (11)

Mike Wildgen, City Manager, presented the proposed agreement with Black & Veatch to complete an engineering services contract to develop a Basis of Design Report for Phase I of the Clinton Plant expansion.  Staff was requesting approval to authorize the City Manager to sign a contract with Black & Veatch for these services in the amount of $155,000.00.  This portion of the process would include development of  Preliminary Design, working with KDHE for approval, development of a request for qualification for the selection of a contractor for the Design/Build Team, and the development of a guaranteed maximum price for construction.        

Moved by Hodges, seconded by Dunfield, to authorize City Manager to execute an agreement with Black and Veatch Consulting Engineers in the amount of $155,000 for a Basis of Design Report for the proposed expansion of Clinton Water Treatment Plant.  Motion carried unanimously.                                                                                                                                 (12)

Mayor Henry called a public hearing on the proposed vacation of a drainage easement in Overland Addition.

George Williams, Public Works Director, presented the staff report recommending vacation of the easement.  This easement was not needed for storm sewer purposes.  Staff was recommending vacation of the drainage easement because it was not being used and it would avoid any confusion on what could be built in this area.

Upon receiving no public comment, it was moved by Hodges, seconded by Rundle, to close the public hearing.  Motion carried unanimously.   

Moved by Kennedy, seconded by Rundle, to approve the Order of Vacation for a drainage easement in Overland Addition and authorize the Mayor to sign the vacation order.  Motion carried unanimously.                                                                                                               (13)

David Corliss, Assistant City Manager, presented the 2001 Legislative Priority Statement based upon the suggestions received from the City Commission on December 5, 2000.

Kay Kent, Director, Public Health Department, requested the Mayor send a letter to the Douglas County Legislative Delegation supporting a 2.8 million dollar increase in funding to local Public Health Agencies.  There has not been a significant increase in funding for a long time.

Moved by Hodges, seconded by Kennedy, to approve the 2001 Legislative Priority Statement as presented by staff.  Motion carried unanimously.  

Moved by Hodges, seconded by Rundle, to authorize the Mayor to sign a letter to the Douglas County Legislative Delegation supporting additional funding for Public Health Agencies.  Motion carried unanimously.                                                                                                              (14)

Mike Wildgen, City Manager, presented a letter from John McGrew concerning the donation of property located south of 27^th Street and west of Crossgate to the City.  This land was primarily flood plain.  There was a cost involved with accepting the donation in the amount of $62,500.00 which would be the cost for the City’s share of constructing 27^th Street.  In addition, McGrew requested a private easement for his use.  Wildgen said McGrew suggested the name of the area to be called Pat Dawson Billings Nature Area and Outdoor Classroom.  He recommended the City Commission refer the name of the area to the Parks and Recreation Advisory Board for a recommendation.

Rundle supported the purchase of this property and suggested the Storm Water Engineer review and make recommendation for the accumulation of flood plain drainage areas in the future.

Moved by Kennedy, seconded by Rundle, to accept the donation of property located  south of 27^th Street and west of Crossgate Drive, direct staff to prepare the appropriate agreement and to refer the naming of this open space to the Parks and Recreation Advisory Board.  Motion carried unanimously.                                                                                             (15)

Rundle asked the status of review of development plans for floodplain areas.  He requested the Storm Water Engineer present a report on future storm water regulations.  Rundle asked what impact additional development at the Airport and in North Lawrence would have on flooding in the area.  He wanted to know where the City could anticipate problems in the future.

Rundle asked for a clarification on City Ordinances concerning snow removal.

Mike Wildgen, City Manager, said the Ordinance states the owner or occupant of any lot should not allow earth or other substances to accumulate on the sidewalk along their property.  There was no specific time frame for these substances to be removed nor, does the City actively enforce this Ordinance as it related to snow.

Rundle asked if a recent City Commission reviewed this section of the Code.

Wildgen said “no.”       

Moved by Hodges, seconded by Rundle, to adjourn at 7:40 p.m.   Motion carried unanimously.                                                                                 

APPROVED:

                                                                        _____________________________

James R. Henry, Mayor

ATTEST:

 

___________________________________                                                                       

Raymond J. Hummert, City Clerk

CITY COMMISSION MEETING

DECEMBER 19, 2000

1.                  Ordinance No. 7313 – 1^st Reading, Rezone, 12.441 acres from A to RS-2, located NW of E. 31^st St. and O’Connell Rd.

2.                  Ordinance No. 6311 -- 2^nd Reading, Annex, 12.441 acres, located at the NW corner of E. 31^st St. and O’Connell Rd.

3.                  Resolution No. 6256 -- Establishing the city boundaries.

4.                  Resolution No. 6252 – Authorizing the sale of certain land for the redemption of industrial revenue bonds issued for Katronics.

5.                  Annexation -- Request from Alavamar, Inc. for approximately 10.438 acres, W of Wakarusa Dr., N of Research Park Drive.

6.                  Authorization -- Mayor to execute a Traffic Signal Agreement with the KDOT.

7.                  Authorization – Request for special assessment benefit districts for Crossgate, 24^th Place to 27^th St., and Inverness 24^th Place to 27^th St.

8.                  Approve – City property for signage for Abe & Jake’s Landing.

9.                  Proposal – School crossing guard, at 5^th and Maine and 19^th and Harper.

10.              Approval – Purchase of defibrillator equipment for City facilities.

11.              Approval – Artwork, and authorize City Manager to execute agreements with artist.

12.              Authorize – City Manager to execute agreement for proposed expansion of Clinton water treatment plant.

13.              OV – Approve vacation of drainage easement in Overland Addition.

14.              Approval – Revised draft 2001 Legislative Priority Statement.