November 28, 2000

 

The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Henry presiding and members Dunfield, Hodges, Kennedy and Rundle present.  Student Commissioner May was present.

With Commission approval Mayor Henry proclaimed the week of November 27 - December 1, 2000, as “Holiday Bureau Week”; and, the month of December 2000 as "Homeless Awareness Month."

As part of the consent agenda, it was moved by Rundle, seconded by Hodges,to approve the City Commission meeting minutes of November 21, 2000.  Motion carried unanimously.

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to approve claims in the amount of $242,705.06 and longevity for the year 2000 in the amount of $279,507.96.  Motion carried unanimously.

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to approve the Parks & Recreation Advisory Board meeting minutes of October 10, 2000.  Motion carried unanimously.

            The City Commission reviewed the bids for replacement piping for the Kaw Water Treatment Plant.  The bids were:

                As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to award the bid to U.S. Filter for replacement piping for the Kaw Water Treatment Plant in the amount of $9,454.58.  Motion carried unanimously.   

            The City Commission reviewed the bids for a vertical reciprocating conveyor (freight elevator) for the Public Works Department.  The bids were:

                As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to award the bid to Siggins Co., in the amount of $14,457.00.  Motion carried unanimously.         

            As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to approve purchase from the Lawrence Bus Company of remaining interests in five (5) federally purchased paratransit vehicles in the amount of $37,001.00.  Motion carried unanimously.

The City Commission reviewed the bids for bus line inspection services for the Public Transit Division.  The bids were:

                As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to award the bid to Transit Resources Center in the amount of $34,560.00 because First Transit only offered 492 labor hours while Transit Resources offered 627 labor hours.  Motion carried unanimously. 

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to approve purchase of four additional paratransit vehicles from Diamond Coach Corporation in the amount of $172,656.00.  Motion carried unanimously.            

            The City Commission reviewed the bids for a new roof for the Police Department Substation, 4820 West 15th.  The bids were:

                As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to award the bid to Diamond Everly, in the amount of $100,820.00.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to approve the purchase of system furniture and other components for the Lawrence Police Department Substation, 4820 West 15^th, in the amount of $166,875.07.  Motion carried unanimously.

            The City Commission reviewed the bids for the Southeast Pump Station and Force Main Project for the Utilities Department.  The bids were:

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to award the bid to Garney Company, in the amount of $1,316,291.00, based upon recommendation by Black & Veatch.  Motion carried unanimously.                                         

Ordinance No. 7300, annexing approximately 11.70 acres, property located North of Stetson Drive along Monterey Way, was read a second time.                                                   

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges, Kennedy, and Rundle.   Nay: None.  Student Representative:  Aye.  Motion carried unanimously.                                              (1)

Ordinance No. 7301, authorizing the codification of City ordinances, was read a second time.

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges, Kennedy, and Rundle.  Nay: None.  Student Representative:  Aye.  Motion carried unanimously.                                              (2)

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to adopt Resolution No. 6244, setting a public hearing date of January 9, 2001, and ordering the repair or demolition of 1600 West 4^th Street.  Motion carried unanimously.                                (3)

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to concur with the Planning Commission’s recommendations to approve the Final Plat (PF-10-35-00) for K-Mart Distribution Center Subdivision No. 2, a 2-lot industrial subdivision containing approximately 112.193 acres, located north of the Kansas Turnpike, west of N. Iowa Street, at 2400 Kresge Rd./3000 Lakeview Rd., and accept the dedication of easements and rights-of-way subject to the following conditions:

1.                  Execution of a Temporary Utility Agreement;

2.                  Provision of the following fees and recording documentation:

a)      Copy of paid property tax receipt;

b)      Recording fees made payable to the Douglas County Register of Deeds; and,

c)      Provision of a master street tree plan.

Motion carried unanimously.                                                                                                           (4)            As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to concur with the Planning Commission’s recommendations to approve the Final Plat (PF-10-36-00) for Maple Lane Addition, a one-lot residential plat containing approximately 1.260 acres, located on the southwest corner of E. 13^th and Maple Lane, and accept the dedication of easements and rights-of-way subject to the following conditions:

1.                  Remove all building setback lines shown on the plat;

2.                  Provide a 7.5' public access easement in addition to the 7.5' of public right-of-way along Maple Lane;

3.                  Execution of a Temporary Utility Agreement; and,

4.                  Provide a certificate that all taxes and special assessments due and payable have been paid.

Motion carried unanimously.                                                                                                           (5)

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to concur with the Planning Commission’s recommendations to approve the Final Plat (PF-10-41-00) for Sydney Addition, a 13-lot residential subdivision containing approximately 4.841 acres, located on the southwest corner of N. 8^th and Lake Streets in N. Lawrence, and accept the dedication of easements and rights-of-way subject to the following conditions:

1.                  Provision of a revised final plat to include a note, which states: "Maintenance and upkeep of Tract A shall be the responsibility of the property owner";

2.                  Revision of the note to state: "Property included in Tract A will need to be replatted into individual lots prior to issuance of building permits on this site.  Building permits for property within the boundary of Tract A can not be issued until sanitary sewer is available to this portion of the site";

3.                  Execution of a Temporary Utility Agreement;

4.                  Provision of the following fees and recording documentation:

a)      Copy of paid property tax receipt;

b)      Recording fees made payable to the Douglas County Register of Deeds;

c)      Provision of a master street tree plan; and,

5.                  Pinning of the Lots in accordance with Section 21-302.2 of the Subdivision Regulations.                                                                                                  

Motion carried unanimously.                                                                                                           (6)

As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to approve the site plan (SP-10-71-00) for Greg Tire, located in the 2300 block of St. James Ct., subject to the following conditions:

1.                  A Site Plan Performance Agreement be executed; (Per Section 20-1433);

2.                  Prior to release of the Site Plan to Building Inspection, proposed vacations of utility and drainage easements must be filed by separate instruments with the Register of Deeds;

3.                  Revise the Site Plan to include the following items:

a.                  Note the book and page of vacations of utility and drainage easements;

b.                  A note stating that all rooftop mechanical units will be screened;

c.                  Number of employees under “General Notes”;

d.                  5 bicycle parking spaces;

e.                  Revise the plan so that the curb and gutter shown is not an obstruction, and provide corrected contours;

4.                  Provide a photometric plan for all exterior lighting prior to release of the Site Plan; and,

5.         Provide a note on the face of the Site Plan stating the following, “The City of Lawrence reserves the right to use all land and remove obstructions within the 25’ public access easement shown on the south side of the plan, including that portion of berm and parking lot within said public access easement.

Motion carried unanimously.                                                                                                           (7)

            As part of the consent agenda, it was moved by Rundle, seconded by Hodges, to approve the agreement with Terracon Engineering Services for testing services for the Lawrence Art Center Project in the not-to-exceed amount of $31,000.00.  Motion carried unanimously.    (8)  

            The City Commission reviewed bids for General Obligation/Temporary Notes Series 2000-III, in the amount of $1,305,000.00.  The bids were:

                Moved by Kennedy, seconded by Hodges, to approve the bid for UMB Bank with an average annual net interest rate of 4.460722% for General Obligation/ Temporary Notes, Series 2000-III in the amount of $1,305,000.00.  Motion carried unanimously.                                         (9)

            Moved by Kennedy, seconded by Hodges, to approve Resolution No. 6248, authorizing the issuance and delivery of $1,305,000.00 of General Obligation/Temporary Notes, Series 2000-III.  Motion carried unanimously.                                                                              (10)

            The City Commission reviewed bids for General Obligation Bonds, Series 2000-D, in the amount of $4,280,000.00.   The bids were:

                Moved by Kennedy, seconded by Hodges, to approve the bid of Paine Webber at the average annual net interest rate of 5.170989% for General Obligation Bonds, Series 2000-D, in the amount $4,280,000.00.  Motion carried unanimously.                                                            (11) 

            Moved by Kennedy, seconded by Hodges, to declare an emergency and adopt on first and second reading Ordinance No. 7302, authorizing the issuance and delivery of $4,280,000.00 in General Obligation Bonds, Series 2000-D.  Aye:  Henry, Dunfield, Hodges, Kennedy and Rundle.  Nay:  None.  Student Representative:  Aye.  Motion carried.                                               (12)

            Moved by Kennedy, seconded by Hodges, to adopt Resolution No. 6245, prescribing the issuance and delivery of General Obligation Bonds, Series 2000-D, in the amount of $4,280,000.00.  Motion carried unanimously.                                                                   (13)

            The City Commission reviewed bids for General Obligation Bonds, Series 2000-E, in the amount of $4,990,000.00.   The bids were:

Moved by Kennedy, seconded by Hodges, to approve the bid of Hutchinson Shockey Erley, at the average annual net interest rate of 4.73137% for General Obligation Bonds, Series 2000-E, in the amount $4,990,000.00.  Motion carried unanimously.                                          (14) 

            Moved by Kennedy, seconded by Hodges, to declare an emergency and adopt on first and second reading Ordinance No. 7303, authorizing the issuance and delivery of $4,990,000.00 in General Obligation Bonds, Series 2000-E.  Aye:  Henry, Dunfield, Hodges, Kennedy and Rundle.  Nay:  None.  Student Representative:  Aye.  Motion carried.                                               (15)

            Moved by Kennedy, seconded by Hodges, to adopt Resolution No. 6246, prescribing the issuance and delivery of General Obligation Bonds, Series 2000-E, in the amount of $4,990,000.00.  Motion carried unanimously.                                                                   (16)

            The City Commission reviewed bids for General Obligation Bonds, Series 2000-F, in the amount of $8,645,000.00.   The bids were:

Moved by Kennedy, seconded by Hodges, to approve the bid of U.S. Bancorp Piper Jaffrey, at the average annual net interest rate of 5.219592% for General Obligation Bonds, Series 2000-F, in the amount $8,645,000.00.  Motion carried unanimously.                               (17) 

            Moved by Kennedy, seconded by Hodges, to declare an emergency and adopt on first and second reading Ordinance No. 7304, authorizing the issuance and delivery of $8,645,000.00 in General Obligation Bonds, Series 2000-F.  Aye:  Henry, Dunfield, Hodges, Kennedy and Rundle.  Nay:  None.  Student Representative:  Aye.  Motion carried.                                               (18)

            Moved by Kennedy, seconded by Hodges, to adopt Resolution No. 6247, prescribing the issuance and delivery of General Obligation Bonds, Series 2000-F, in the amount of $8,645,000.00.  Motion carried unanimously.                                                                   (19)

            The City Commission concurred to discuss the number of unrelated family members in single-family housing units on December 12, 2000, and allowing each presenter three (3) minutes.  The City Commission encouraged written comments be presented prior to the meeting.

                                                                                                                                                      (20)

Moved by Kennedy, seconded by Rundle, to adjourn at 6:55 p.m.   Motion carried unanimously.                                

 

 

 

APPROVED:

                                                                        _____________________________

James R. Henry, Mayor

ATTEST:

 

___________________________________                                                                       

Raymond J. Hummert, City Clerk

CITY COMMISSION MEETING

NOVEMBER 28, 2000

1.                  Ordinance No. 7300 -- 2^nd Reading, Annex, 11.70 acres, located N. of Stetson Drive along Monterey Way.

2.                  Ordinance No. 7301 -- 2^nd Reading, Authorization of the codification of City ordinances.

3.                  Resolution No. 6244/Setting public hearing date.

4.                  Final Plat - (PF-10-35-00), K-Mart Distribution Center, N. of Kansas Turnpike, W. of N. Iowa, at 2400 Kresge Rd./3000 Lakeview Rd.

5.                  Final Plat - (PF-10-36-00), Maple Lane Addition, SW corner of E. 13^th and Maple Lane.

6.                  Final Plat - (PF-10-41-00), Sydney Addition, SW corner of N. 8^th and Lake Streets in N. Lawrence.

7.                  Site Plan - (SP-10-71-00), Gregg Tire, 2300 block of St. James Ct.

8.                  Agreement – Testing Services for Arts Center Project to Terracon, not-to-exceed $31,000.00

9.                  Bids – GOB/Temp Note Sale, Series 2000-III, UMB Bank for 4.460722% in the amount of $1,305,000.

10.              Resolution No. 6248 – GOB/Temp Note, Series 2000-III, issuance & delivery in the amount of $1,305,000.

11.              Bids – GOB, Series 2000-D for $4,280,000, Paine Webber for 5.170989% in the amount of $4,280,000.

12.              Ordinance No. 7302 – 1^st/2^nd Reading, issuance & delivery of $4,280,000 in GOB, Series 2000-D.

13.              Resolution No. 6245 – prescribe issuance & delivery. GOB, Series 2000-D for $4,280,000.

14.              Bids – GOB, Series 2000-E for $4,990,000, Hutchinson Shockey Erely for 4.73137% in the amount of $4,990,000.

15.              Ordinance No. 7303 – 1^st/2^nd Reading, issuance & delivery of $4,990,000 in GOB, Series 2000-E.

16.              Resolution No. 6246 – prescribe issuance & delivery. GOB, Series 2000-E for $4,990,000.

17.              Bids – GOB, Series 2000-F for $8,645,000, U.S. Bancorp Piper Jaffrey for 5.219592% in the amount of $8,645,000.

18.              Ordinance No. 7304 – 1^st/2^nd Reading, issuance & delivery of $8,645,000 in GOB, Series 2000-F.

19.              Resolution No. 6247 – prescribe issuance & delivery. GOB, Series 2000-F for $8,645,000.

20.              Single-Family Housing – Unrelated family members discussion scheduled for Dec 12, 2000.