February 22, 2000

 

The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Hodges presiding and members Dunfield, Henry, Kennedy and Rundle present.      

With Commission approval Mayor Hodges proclaimed the week of February 21 – 25, 2000 as “National Trio Week”; and, February 28, 2000, as “Motivating Students to Stay in School Through the Arts Day.”

  As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to approve the City Commission meeting minutes of February 15, 2000.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to receive the Recycling and Resource Conservation Advisory Board meeting minutes of January 12, 2000; and, the Board of Examiners meeting minutes of January 26, 2000.  Motion carried unanimously.

            As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to approve claims in the amount of $1,090,779.69.  Motion carried unanimously.

            The City Commission reviewed the bids for three (3) Sedans for various Departments.  The bids were:

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to award the bid to Laird Noller Motors in the amount of $45,273.30.  Motion carried unanimously.

The City Commission reviewed the bids for five (5) Half-Ton Pickups for various Departments.  The bids were:

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to award the bid to Roberts Auto Plaza in the amount of $82,080.00.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to approve the purchase of one (1) police car from Laird Noller in the amount of $20,020.55 because Laird Noller won the recent bid for department vehicles.  Motion carried unanimously.

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to approve a purchase order for two (2) hypochlorite metering pumps for the Wastewater Treatment Plant to Fluid Equipment in the amount of $9,730.00.  Motion carried unanimously.                                                                                                                   (1)

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to authorize the City Manager to enter into a contract for pump procurement for the Wakarusa Pumping Station Improvement Project with Fairbanks Morse in the amount of $87,305.00.  Motion carried unanimously.                                            (2)

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to set a bid date of March 7, 2000, 2:00 p.m., for Sanitary Sewer and Pump Station Removal Project at the following locations: (C1) Jayhawk Towers/Stouffer Plan/KU; (KR3A) Trailridge/Greystone/Canyon Drive West 6^th Street; and, (KR3B) McDonald Drive/Armory Motion carried unanimously.                                                       (3)

 As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to adopt Resolution No. 6156, authorizing the Mayor to execute Agreement No. 9-00 with the Kansas Department of Transportation for the street resurfacing project along Iowa from about 300 feet south of 19^th Street to 31^st Street with the State reimbursing the City fifty percent (50%) of the cost of construction in an amount not to exceed $150,000.00.  Motion carried unanimously.                                                             (4)

 As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to adopt Resolution No. 6157, declaring the necessity of condemnation and authorizing a survey for property generally located at 31^st Street.  Motion carried unanimously.                                                                                                                           (5)

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to adopt Resolution No. 6158, declaring the necessity of condemnation and authorizing a survey for property generally located at 4121 West 13^th Street.  Motion carried unanimously.                                                                                                         (6)

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to adopt Resolution No. 6159, authorizing $102,000.00 in General Obligation Bond Authority for the 900 Block of New Hampshire parking garage design.  Motion carried unanimously.                                                                                                                   (7)

Ordinance No. 7195, changing the alley between 9^th, 10^th, Kentucky, Tennessee from one-way traffic to two-way traffic was read a second time

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                     (8)

Ordinance No. 7196, changing the name of Stone Creek Court to Castle Pine Court in Foxfire Addition No. 4 was read a second time.

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to adopt the ordinance.  Aye:  Dunfield, Henry, Hodges, Kennedy, and Rundle.   Nay: None.  Motion carried unanimously.                                                                     (9)

As part of the consent agenda, it was moved by Kennedy, seconded by Henry, to approve the Use of Right-of-Way Permit for decorative street lights in Longleaf Addition.  Motion carried unanimously.                                                                   (10)

Chad Voigt, Stormwater Engineer, presented the Stormwater Utility Report and update.   Voigt said the Stormwater Utility which was implemented in 1996 supported a coordinated Stormwater Management Program of capital improvements, system maintenance and enforcement of engineering standards for development.  This year, forty-one percent (41%) of the Annual Budget was applied to debt service on Capital Improvement Projects.  The top two (2) priority Capital Improvement Projects were completed.  Twelve percent (12%) of this year’s budget was applied to general improvements and contingency projects and forty percent (40%) of stormwater funds supported Utility Administration and System Maintenance.  The maintenance staff cleaned and rebuilt existing drainage systems and responded to public concerns.  In the last forty-one (41) months, staff reviewed 372 developments for compliance to  development standards for stormwater management. Hundreds of inlets and thousands of feet of public stormsewer were added to the public drainage system during this review.  The next challenge facing the Stormwater Utility was implementation of the National Pollutant Discharge Elimination System Standards.  Voigt expected this program to cost the City between $300,000.00 and $500,000.00 a year once the requirements were implemented.                                                                               

Hodges noted that implementation of the Federal mandate could support over $4,000,000.00 in new capital improvements.                                                            (11)

Patrick Knorr, General Manager, Sunflower Cablevision, presented the notification concerning cable service rate adjustments from Sunflower Cablevision.  The current rate structure allowed for a single tier of basic services for $25.95.  On April 1, 2000, Sunflower Cable would begin offering customers the option to subscribe to a second tier of cable service which was a limited basis tier.  This would consist of twenty-seven (27) channels and cost $19.95.  The full service basic would provide for sixty-four (64) channels at a cost of $29.95.  The complete upgrade to the system would be completed by the end of March.  All customers would be sent a letter outlining the services and options available to them.

Dunfield commended the cable system for adding the limited tier of services. (12)

George Williams, Public Works Director, presented the staff report on benefit districts for improvements at 22^nd and Kasold.  The first benefit district would provide for the southbound right turn lane on Kasold and an eastbound, right turn lane and 22^nd Street.  The benefit district would include lots 1, 3, 5 and 6 of Parkway Plaza No. 4.  Williams proposed that lot 6 bear the greatest cost of the benefit district at eighty-five percent (85%) of the total cost.  Williams presented two (2) options for the proposed benefit district for the left turn bays in the median.  This would include a left turn bay for northbound traffic at the apartment entrance on Augusta.  The first option would include Alvamar Estates and lots facing 22^nd Street east of Kasold.  The second option would include Alvamar Estates and all of the lots in Heatherwood Heights.  This would include the lots on 22^nd Street, 22^nd Court, 21^st Street Place, Heatherwood Drive, 21^st Street, Jenny Wren Road, and 19^th Street.       

Hodges asked how the percentages was derived for the deceleration lane and eastbound right-turn-lane.

Williams said the percentages were based on his perceived benefit to the lots.  He thought that lots one (1), three (3), four (4) and five (5) had other access points to their property and lot six (6) would benefit most by the improvements, therefore placing eighty-five percent (85%) of the cost on those lots.

Dunfield asked about the length of the southbound right-turn lane.

Williams said a major problem in design of that improvement was the speed of traffic coming down the hill.  It was important for traffic to get out of the driving lane and into the turning lane.  He said it could be reduced a little, but not much.

Kennedy supported a northbound left turn lane into 22^nd Street.

Rundle thought the spread of the cost in Parkway Plaza should be more evenly divided for the deceleration lane and eastbound right turn lane.

Dunfield asked why a single benefit district for the entire improvement was not presented.

Williams said typically a larger benefit district was easier to protest and harder to define benefit.

Gary Long, the proposed owner of the bike shop, said he did not anticipate the cost for the right hand turn lane to be so high.  The problem with traffic was in this area for a long time.  It was inappropriate to place such a big burden on his proposed building to resolve the problem.  He suggested the City participate in the cost of improvements.  In meeting with the neighborhood, their greatest concern was the ability to get in and out of the neighborhood.  This proposal would not help that.

Doug Compton, Developer, said this proposal was not taking care of the problem of the neighborhood.  The eight-five percent (85%) cost for lot 6 in Parkway Plaza was too much.  Compton said traffic was a problem long before his proposed development.  He thought the City should participate in the cost of improvements.

Diane Brasky, neighborhood resident east of Kasold, supported the larger benefit district for the left turn improvements.

Kennedy supported the northbound left turn lane onto 22^nd Street which he estimated to add approximately $90,000.00 to the project.  He anticipated the total cost for improvements to be approximately $450,000.00.  He supported a fifty percent (50%) participation by the City.

Moved by Hodges, seconded by Kennedy, to direct staff to prepare a benefit district for southbound left turn movement on Kasold and a northbound left turn lane at Augusta using the larger district option presented by staff.  Motion carried unanimously.                                                                                                                                                   (13)

Moved by Kennedy, seconded by Hodges, to direct staff to prepare a benefit district for a southbound right turn lane, eastbound right turn lane, and a northbound left turn lane with the cost of the benefit district more evenly divided among lots one (1), three (3), five (5) and six (6) of Parkway Plaza.  Motion carried unanimously.

The City Commission concurred to have the City participate up to fifty percent (50%) of the benefit districts cost.  

Moved by Henry, seconded by Kennedy, to recess into executive session for thirty (30) minutes to discuss personnel matters of non-elected personnel with the justification for the executive session to keep confidential personnel matters and land acquisition.  Motion carried unanimously.                                                                       (14)

Upon returning from executive session the, City Commission concurred to set a study session with the Lawrence Memorial Hospital Board of Trustees on March 23, 2000, at 12:00 noon, at the Hospital.

Moved by Kennedy, seconded by Henry, to adjourn at 8:35 p.m.  Motion carried unanimously.            

 

APPROVED:

 

_____________________________Ervin E. Hodges, Mayor

ATTEST:

___________________________________                                                                        

Raymond J. Hummert, City Clerk

COMMISSION MEETING FEBRUARY 22, 2000

1.                  Purchase Order – 2 hypchlorite metering pumps for Wastewater Treatment Plant to Fluid Equipment for $9,730.

2.                  Contract – Pump procurement for Wakarusa Pumping Station Improvement Project with Fairbanks Morse for $87,305.

3.                  Bid Date – March 7, Sanitary Sewer & Pump Station Removal Project at several locations.

4.                  Resolution 6156 - Agreement with KDOT, street resurfacing along Iowa.

5.                  Resolution 6157 – Condemnation, 31^st St.

6.                  Resolution 6158 – Condemnation, 4121 W 13^th

7.                  Resolution 6159 – GOB, 900 Blk of New Hamp parking garage design for $102,000.

8.                  Ordinance No. 7195 – 2^nd Reading, change alley between 9^th 10^th, Kentucky, Tennessee from 1 way to 2 way traffic.

9.                  Ordinance No. 7196 – 2^nd  Reading, street name change from Stone Creek Ct to Castle Pine Ct in Foxfire Add #4.

10.              Right-of-Way Permit – decorative street lights in Longleaf Addition.

11.               Report - Annual Stormwater

12.              Rate Adjustment – Sunflower Cable

13.              Improvements to 22^nd and Kasold.

14.              Executive Session – non-elected personnel.